Undergraduate Program Coordinator In Romance Studies

Duke Careers•Durham, NC

1d•$45,661 - $73,140•Onsite

About The Position

At Duke University, every member of our community contributes to an environment of discovery, innovation, and academic excellence. As the Undergraduate Program Coordinator for Romance Studies, you will play a pivotal role in supporting students, faculty, and academic leaders while helping shape an exceptional undergraduate experience. In this highly collaborative position, you'll serve as a trusted resource for students pursuing studies in French, Spanish, Italian, Portuguese, and related disciplines. Working closely with faculty, undergraduate leadership, and university partners, you'll coordinate academic programming, advise students, manage complex administrative processes, and help ensure the success of a vibrant and diverse academic community. If you thrive in a dynamic environment, enjoy building relationships, and are passionate about supporting student success, we encourage you to bring your talents to Duke.

Requirements

Work requires analytical, communication and organizational skills generally acquired through completion of bachelor’s degree program.
Work requires experience involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
Exceptional organizational and project management skills.
Strong written, verbal, and interpersonal communication abilities.
Ability to manage confidential information with discretion and professionalism.
Demonstrated attention to detail and commitment to accuracy.
Strong analytical and problem-solving skills.
Experience with Microsoft Office Suite, including Word and Excel.
Ability to learn and effectively utilize university systems and technology platforms.
Experience creating communications and promotional materials using Canva or similar design tools.
Ability to build effective relationships with students, faculty, staff, and external stakeholders.
Flexibility and adaptability in a fast-paced academic environment.

Nice To Haves

Experience working in a higher education environment.
Knowledge of university curriculum management, course scheduling, or student records processes.
Knowledge of study abroad, transfer credit, and academic advising procedures.
Reading, writing, or speaking proficiency in French, Spanish, Italian, or Portuguese.

Responsibilities

Lead the planning, coordination, and administration of undergraduate and graduate course offerings within the Department of Romance Studies.
Partner with faculty, the Director of Undergraduate Studies (DUS), department leadership, and the University Registrar to develop course schedules that meet student, departmental, and university requirements.
Manage course requests, new course proposals, revisions, special topics, and cross-listed courses through university systems.
Monitor enrollment trends and collaborate with faculty to adjust course capacities and classroom assignments as needed.
Ensure course information, synopses, classifications, and scheduling details are accurate and published on time.
Manage faculty advisor assignments for majors and minors.
Serve as a key resource for undergraduate students regarding degree requirements, transfer credits, study abroad opportunities, foreign language requirements, and graduation clearance.
Coordinate the review and approval process for transfer credit and study abroad coursework.
Partner with students, faculty advisors, program directors, and university offices to address academic questions and support student progression toward degree completion.
Maintain accurate student records and monitor academic milestones.
Coordinate independent studies, honors theses, undergraduate research activities, and graduation distinction processes.
Plan and execute major departmental events, including: Undergraduate Research Symposium, Graduation Reception and Awards Ceremony, Blue Devil Days, Majors Fair.
Manage event logistics, communications, scheduling, room reservations, vendor coordination, publicity, and participant engagement.
Serve as a liaison between students, faculty, departmental staff, and university offices.
Prepare reports, correspondence, statistical information, and program documentation for departmental leadership.
Maintain departmental databases, records, procedural documentation, and communications.
Oversee undergraduate program content on departmental websites and university platforms, ensuring information remains current, accurate, and accessible.
Support departmental communications, faculty evaluations, and academic planning initiatives.
Build strong partnerships with campus stakeholders, including the Registrar, Global Education Office (GEO), Trinity College of Arts & Sciences, Language Program Directors, faculty, and other administrative offices.
Help identify process improvements that enhance the student experience and departmental effectiveness.
Contribute to a culture of service, collaboration, and continuous improvement.