Undergraduate Archival Processing Intern
About The Position
This intern will assist with the ingestion of paper-based, PDF, and Word legacy finding aids into the ASpace database. Interns may also assist the ASpace Migration Team with QC checking finding aids on an as-needed basis. The role involves data entry and description, collection handling and preservation, and mentorship and professional development. Interns are required to participate in three in-person seminars focused on professional development, learning how cultural organizations operate, and building a network of industry professionals. At the end of the semester, interns complete a final presentation to share their work.
Requirements
- Currently enrolled as an undergraduate student, or have graduated within the past 12 months at the time of application.
- Strong attention to detail and accuracy when typing and entering data.
- Curiosity about history and a desire to learn about cultural preservation.
- Comfortable working on a computer and learning new software interfaces.
- Ability to follow detailed, written instructions and ask questions when clarification is needed.
Nice To Haves
- Currently pursuing, or a graduate with a degree in the following areas: History, English, Art History, Anthropology, Computer Science, or Digital Humanities are highly encouraged to apply, though all majors are welcome.
- Prior archival or library experience is not required; comprehensive, step-by-step training will be provided.
Responsibilities
- Learn to use the ArchivesSpace interface to type up and organize collection inventories (box and folder lists).
- Under supervision, assist in drafting basic descriptions and historical summaries for specific archival folders or small collections.
- Help update older, typed paper inventories or spreadsheet data and move them into the modern ArchivesSpace system.
- Assist with the physical processing of collections, which includes sorting historical materials chronologically or topically.
- Re-house old, fragile materials into acid-free folders and specialized archival boxes to ensure their long-term survival.
- Identify and remove damaging physical fasteners such as rusted paperclips, staples, and degrading rubber bands.
- Shadow archive staff to learn about different aspects of the profession (e.g., digitization, reference services, and public exhibits).
- Complete a short, final reflection or presentation about the collection worked on during the semester.
Benefits
- Typical starting salary $16.50 hourly
- Flexible work schedule
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
