Turnaround Administrative Coordinator

Hargrove and Associates•Gonzales, LA

11d

About The Position

Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties under close supervision. Responsibilities include preparing organizational charts, correspondence, transmittals, proposals, presentations, and client-related information; coordinating conferences, exhibits, company-sponsored events, meetings, travel, and communications; tracking charitable contribution requests; preparing mailings and meeting notes; submitting company announcements to publications; providing scanning, copying, faxing, and filing services; and completing special projects. The role requires a high school diploma or equivalent; advanced coursework is preferred. No certification is required. The position requires up to five years of relevant administrative and clerical experience in a professional office environment, along with proficiency in Microsoft Word, Excel, Outlook, and other software as needed. The work is performed in a fast-paced environment and requires strong organization, communication, proofreading, confidentiality, prioritization, reporting, and relationship-building abilities. The position offers paid time off, health insurance benefits, and matching retirement contributions. Hargrove describes its culture as built on trust, personal integrity, teamwork, and a safety culture that supports the well-being of its workforce and others affected by its work. Hargrove is an equal opportunity and affirmative action employer and a drug-free workplace. The selected candidate must be authorized to work in the United States.

Requirements

High school diploma or equivalent.
Up to 5 years of relevant experience in administrative and clerical services in a professional office environment.
Proficiency in Microsoft Word, Excel, and Outlook, and other software as needed.
Knowledge and application of company standards and knowledge of office administration procedures.
Attention to detail and excellent proofreading and grammar skills.
Effective verbal and written communication skills.
Ability to maintain confidentiality in all areas.
Ability to work in a fast-paced environment while handling extensive multitasking.
Ability to prioritize effectively and develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of teammates and clients.
Ability to find and communicate accurate information concerning Hargrove services and capabilities.
Ability to sit, stand, or walk for long periods of time.
Authorization to work in the United States.

Nice To Haves

Advanced coursework.

Responsibilities

Assist Leaders and Project Managers with administrative duties under close supervision.
Prepare organizational charts, correspondence, transmittals, and proposals.
Register for conferences and exhibits and ensure displays and promotional items are delivered and set up as needed.
Track charitable contribution requests, obtain Leader approval, and prepare check requests and transmittals.
Schedule participants for company-sponsored events and ensure arrangements are made.
Prepare company mailings and labels.
Obtain quotes or schedule travel, conference calls, and video conferences.
Assist with meeting scheduling and ensure proper arrangements are made.
Prepare meeting notes for Leader approval.
Prepare presentations and other client-related information.
Submit announcements and other company-related information to appropriate publications.
Coordinate company events, including holiday gatherings, community involvement, and associate retreats.
Provide scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
Execute special projects.