Turnaround Administrative Coordinator

Hargrove Engineers & Constructors • Gonzales, LA

1d

About The Position

The Turnaround Administrative Coordinator assists Leaders and Project Managers with administrative duties under close supervision. The role supports company and client activities by preparing documents and presentations, coordinating events and meetings, arranging travel and conference logistics, processing charitable contribution requests, and providing general office support. The position requires up to five years of relevant administrative and clerical experience in a professional office environment. A high school diploma or equivalent is required; advanced coursework is preferred. No certification is required.

Requirements

• High school diploma or equivalent.
• Up to 5 years of relevant experience in administrative and clerical services in a professional office environment.
• Knowledge of and ability to apply company standards.
• Knowledge of office administration procedures.
• Proficiency with Microsoft Word, Excel, Outlook, and other software as needed.
• Attention to detail.
• Excellent proofreading and grammar skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment while handling extensive multitasking.
• Ability to prioritize effectively.
• Ability to develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and determine the needs of teammates and clients.
• Ability to find and communicate accurate information about Hargrove services and capabilities.
• Ability to sit, stand, or walk for long periods of time.
• Must be authorized to work in the United States.

Nice To Haves

• Advanced coursework.

Responsibilities

• Prepare organizational charts, correspondence, transmittals, and proposals.
• Register for conferences and exhibits and ensure displays and promotional items are delivered and set up as needed.
• Track charitable contribution requests, obtain Leader approval, and prepare check requests and transmittals.
• Schedule participants for company-sponsored events and arrange required logistics.
• Prepare company mailings and labels.
• Obtain quotes or schedule travel, conference calls, and video conferences.
• Assist with meeting scheduling and ensure proper arrangements are made.
• Prepare meeting notes for Leader approval.
• Prepare presentations and other client-related information.
• Submit announcements and other company information to appropriate publications.
• Coordinate company events, including holiday gatherings, community involvement, and associate retreats.
• Provide scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
• Execute special projects.

Benefits

• Paid time off, including personal paid time off.
• Paid holidays.
• Health insurance, including medical, dental, and vision coverage.
• Life insurance.
• Disability insurance.
• 401(k) with matching retirement contributions.
• Other benefits for eligible Teammates.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED