Trust Operations Analyst

First American•Santa Ana, CA

21h

About The Position

First American Trust is seeking an experienced trust operations professional to support complex trust accounting and operational functions, including cash processing, trade settlements, account reconciliations, disbursements, and income collection. The role serves as a subject matter expert within the department, helping ensure accurate and timely processing of trust transactions, maintaining operational controls, supporting audits and reconciliations, and contributing to process improvements and procedural oversight. The position performs complex accounting functions for trust accounts, including cash receipts and disbursements, income collection, trade settlements, and trust accounting system controls. It also supports daily processing and reconciliations, resolves operational issues, maintains data integrity, and provides guidance to less experienced employees. The role may also work on projects assigned by the department manager and assist with creating and monitoring procedures.

Requirements

At least 7 years of trust operations experience within a bank trust department or trust company.
High school diploma required.
Working knowledge of Microsoft Office applications, including Excel, Word, and Outlook.
Experience using trust accounting systems and processing trust account transactions.
Strong understanding of trust operations, reconciliations, settlements, disbursements, and account controls.
Exceptional attention to detail and ability to identify and resolve discrepancies in a timely manner.
Strong organizational, problem-solving, and communication skills.
Ability to manage multiple priorities in a deadline-driven environment.

Nice To Haves

Bachelor's degree or an equivalent combination of education and relevant experience.

Responsibilities

Serve as a lead or subject matter expert for the department or function and provide backup support across departmental functional areas.
Perform complex trust-accounting functions, including cash receipts and disbursements, income collection, trade settlements, and trust accounting system controls.
Perform monthly certifications or audits of critical general ledger and other accounts, identify discrepancies, and refer them to management for review and correction.
Input accounting entries and prepare, balance, and reconcile the daily blotter to the trust accounting system.
Balance and process checks; review and process reject items; and receive, distribute, and file related documents.
Troubleshoot operational problems and ensure data integrity, including daily backups and preparation of systems for transmission of daily data and activity.
Prepare, control, and process disbursements, income, note and other liability payments, and trust fees to and from trust accounts accurately and on time in accordance with established procedures.
Process settlement instructions and settle funds for assigned accounts in accordance with instructions.
Answer questions from less experienced employees, help resolve problems, and provide resources and information.
Work on special projects assigned by the department manager.
Assist in creating and monitoring procedures.