Trust Operations Analyst

First American•Santa Ana, CA

1d•$27 - $36

About The Position

First American Trust is seeking an experienced trust operations professional to support complex trust accounting and operational functions, including cash processing, trade settlements, account reconciliations, disbursements, and income collection. The role serves as a subject matter expert within the department, helping ensure accurate and timely processing of trust transactions, maintain operational controls, support audits and reconciliations, and assist with process improvements and procedural oversight. The ideal candidate has deep trust operations experience, strong attention to detail, and proficiency with trust accounting systems. The position provides functional backup across department areas, handles complex trust-accounting work, resolves operational issues, supports less experienced employees, and works on projects and procedures assigned by the department manager.

Requirements

At least 7 years of trust operations experience within a bank trust department or trust company.
High school diploma required.
Working knowledge of Microsoft Office applications, including Excel, Word, and Outlook.
Experience using trust accounting systems and processing trust account transactions.
Strong understanding of trust operations, reconciliations, settlements, disbursements, and account controls.
Exceptional attention to detail and ability to identify and resolve discrepancies in a timely manner.
Strong organizational, problem-solving, and communication skills.
Ability to manage multiple priorities in a deadline-driven environment.

Nice To Haves

Bachelor's degree or an equivalent combination of education and relevant experience.

Responsibilities

Lead or serve as a subject matter expert for the department or function and provide backup support across departmental functional areas.
Perform complex trust-accounting functions, including cash receipts and disbursements, income collection, trade settlement, and control of the trust accounting system.
Perform monthly certifications (audits) of critical general ledger and other accounts, identifying discrepancies for management review and correction.
Input accounting entries; prepare and balance or reconcile the daily blotter to the trust accounting system; and balance and process checks.
Review and process reject items; receive, distribute, and file related documents.
Troubleshoot problems and ensure data integrity, including daily backups; prepare systems for transmission of daily data and activity.
Prepare, control, and process complex disbursements, income, note and other liability payments, and trust fees to and from trust accounts accurately and on time in accordance with established procedures.
Process settlement instructions and settle funds for assigned accounts in accordance with instructions.
Answer questions from less experienced employees, help resolve problems, and provide resources and information.
Work on special projects assigned by the department manager.
Assist in creating and monitoring procedures.