Trust Administrator I / II

PRIME PENSIONS INC•Chico, CA

2h•$23 - $30•Hybrid

About The Position

Prime Pensions, Inc. is a well-established retirement plan administration and actuarial firm specializing in 401(k), profit sharing, defined benefit, and other qualified retirement plans for employers across the United States. Since 1975, Prime Pensions has provided customized retirement plan solutions with an emphasis on technical expertise, accuracy, and personalized service. Our team supports a wide variety of plan designs and investment arrangements while maintaining comprehensive oversight and quality standards throughout the administration process. Prime Pensions has been recognized as a leading defined contribution plan administrator and as one of NJBIZ's Best Places to Work in New Jersey. The Trust Administrator I / II is responsible for the financial reconciliation and trust accounting functions associated with qualified retirement plans. This position reconciles plan assets and financial activity, prepares financial statements and participant allocation reports, supports annual Form 5500 reporting, and identifies discrepancies or issues requiring additional review. The level at which a candidate is hired will be based on relevant retirement plan, trust accounting, bookkeeping, or financial reconciliation experience, as well as demonstrated technical knowledge and ability to independently manage assigned work.

Requirements

High school diploma or equivalent required.
Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
One (1) to three (3) years of experience in accounting, bookkeeping, financial reconciliation, retirement plan administration, or a related field preferred (for Trust Administrator I).
Three (3) to six (6) years of relevant accounting, bookkeeping, trust accounting, financial reconciliation, or retirement plan industry experience (for Trust Administrator II).
Demonstrated ability to independently complete trust accounting and reconciliation assignments with limited supervision (for Trust Administrator II).
Strong mathematical and analytical skills supported by professional experience and/or relevant coursework.
Retirement plan or TPA industry experience is preferred.
Experience reconciling financial or investment accounts is strongly preferred.
Working knowledge of general accounting and reconciliation principles.
General knowledge of ERISA and qualified retirement plans, or the ability to develop such knowledge through training.
Strong mathematical, analytical, and problem-solving skills.
Strong attention to detail and commitment to accuracy.
Ability to analyze financial information and identify discrepancies.
Ability to research reconciliation issues and develop accurate and detailed solutions.
Ability to interpret plan, financial, and technical information and utilize available resources to complete assignments.
Ability to work independently while appropriately escalating complex or unusual matters.
Strong organizational and time-management skills with the ability to manage multiple assignments and deadlines.
Ability to work efficiently and accurately in a deadline-driven environment.
Proficiency with Microsoft Office applications, particularly Excel and Word.
Ability to learn and effectively utilize retirement plan administration, workflow, and financial reporting systems.
Strong written and verbal communication skills.
Strong interpersonal skills and ability to collaborate effectively across teams.
Ability to meet established productivity, quality, and turnaround expectations.

Nice To Haves

Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Relevant education or coursework may be considered in combination with professional experience (for Trust Administrator I).
Provide technical assistance and support to less-experienced team members as appropriate.
Perform quality-control reviews of trust administration work, including reconciliations, financial statements, and annual reporting, as assigned and based on experience level.
Assist with training and onboarding of new employees as appropriate.

Responsibilities

Reconcile retirement plan trust accounts, investment statements, contribution activity, distributions, and other financial records.
Analyze financial activity to identify discrepancies, outstanding items, or reconciliation issues requiring additional research.
Prepare retirement plan financial statements and supporting schedules, including applicable stock and investment schedules.
Reconcile beginning and ending plan assets and activity for annual reporting purposes.
Prepare gain and loss allocation statements and allocate applicable investment earnings or losses in accordance with established procedures.
Review financial information for completeness, consistency, and accuracy.
Research reconciliation discrepancies and develop accurate, well-supported solutions.
Document outstanding items and communicate necessary follow-up information to Consultants and other internal team members.
Prepare financial information and supporting schedules required for annual retirement plan reporting.
Process applicable government reporting forms associated with the Form 5500 reporting process.
Prepare and process EFAST2 submissions in accordance with applicable procedures and deadlines.
Analyze plan distribution notices and related trust activity.
Review plan documents to determine the appropriate trust accounting provisions and reporting requirements.
Prepare notes, instructions, and other communications to Consultants based on analysis of trust and financial information.
Identify unusual or potentially noncompliant financial activity and appropriately escalate issues for additional review.
Maintain supporting documentation and workpapers in accordance with Company procedures.
Perform quality-control reviews of trust administration work, including reconciliations, financial statements, and annual reporting, as assigned and based on experience level.
Review assigned work for accuracy and completeness prior to finalization.
Research trust accounting and reconciliation questions using available technical resources, plan information, and Company procedures.
Assist Consultants and other internal team members with questions related to plan financial activity and trust accounting.
Provide technical assistance and support to less-experienced team members as appropriate.
Manage assigned trust administration workflow to ensure work is completed accurately and within established deadlines.
Maintain accurate and timely records of completed and outstanding work within Company workflow, time-tracking, and administration systems, including WIP, Time Tracker, and APC Gold.
Meet established internal turnaround times, productivity expectations, and quality standards.
Maintain established departmental accuracy standards in the preparation of trust accounting and reconciliation work.
Effectively prioritize multiple plans, assignments, and deadlines, particularly during peak workload periods.
Maintain reliable and satisfactory attendance.
Assist with special projects as assigned.
Participate in individual and group discussions regarding departmental procedures, workflow, and process improvements.
Assist with training and onboarding of new employees as appropriate.
Provide assistance with technical research and departmental initiatives.
Share knowledge and best practices with colleagues.
Perform other duties and responsibilities as assigned.