Trip Development Coordinator II

Liberty University•Lynchburg, VA

7d•Onsite

About The Position

Responsible for facilitating the coordination and development of various initiatives and projects within the Office of Spiritual Development (OSD). This role involves designing, coordinating, and managing group travel programs, collaborating with various stakeholders to develop meaningful trip itineraries, and ensuring all programs meet university safety and liability policies. The position also includes overseeing trip budgets, coordinating participant registration, and maintaining accurate records. The coordinator will foster relationships with travel providers and mission partners, develop experiences that promote academic enrichment and spiritual discipleship, and uphold departmental policies. Additionally, the role may involve participating in scouting trips and serving as a trip leader. The coordinator is expected to promote broad participation in departmental activities, stay informed about relevant technologies, and adhere strictly to university policies, representing the university in an exemplary manner while working effectively as a team member and embracing the university's Christian model and Mission.

Requirements

Four-year college degree
Two+ years in a travel logistics, international service function or experience facilitating student travel
Mature business communication skills
Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
Strong organizational skills.
Computer skills, especially Microsoft office; ability to learn new skills quickly.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Nice To Haves

A professional concentration or certificate in travel/tourism
Experience working with University and Higher-education faculty

Responsibilities

Design, coordinate, and manage assigned group travel programs (domestic or international) from concept through completion.
Collaborate with faculty, campus departments, and ministry partners to develop meaningful trip itineraries that support academic, missional, and service-learning goals.
Research and evaluate potential destinations, ministry partners, host organizations, and travel vendors for mission fit, safety, cost, and quality.
Ensure all assigned travel programs meet university risk, safety, and liability policies.
Coordinate and confirm liability waivers, insurance coverage, medical forms, and pre-trip safety protocols.
Work with supervisor and team to develop post-trip debriefing experiences to support reflection, learning, and spiritual growth.
Work with Operations and logistics team to oversee trip budgets, cost estimates, and financial tracking to ensure accurate and transparent accounting.
Coordinate participant registration, payments, and documentation.
Maintain accurate records of all trip details, logistics, ministry and organizations, vendors, contracts, and faculty and student information.
Maintain and strengthen relationships with travel providers, mission partners, local churches, NGOs, and academic departments.
Develop group travel experiences that foster academic enrichment, spiritual discipleship, cultural intelligence, and global engagement.
Uphold LU Send policies, procedures, and deadlines in the coordination of trip budgets, itineraries, and applicant requirements.
On occasion, participate in scouting trip locations and serve as a leader of group trips as needed.
Promote active and broad participation by faculty, staff, and students in all areas of the department’s work.
Assist in the planning, coordinating, and execution of all department events and opportunities as directed.
Remain well-informed of all leading technologies, processes, and engagement for best hospitality, communications, and event management.
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.