Ministry Trip Coordinator

Highlands College • Mountain Brook, AL

8d • Onsite

About The Position

The Ministry Trip Coordinator provides operational leadership and administrative support for Highlands College Ministry Trips, ensuring students are equipped to engage in meaningful cross-cultural ministry experiences. This role oversees mission trip systems, coordinates travel and logistics, coaches students through trip requirements, and partners with ministry leaders to execute each trip with excellence. Through proactive communication, strong organization, and a heart for developing leaders, the Ministry Trip Coordinator helps create transformative experiences that prepare students to strengthen local churches and fulfill the mission of training leaders for a global harvest.

Requirements

• Demonstrates a genuine interest in supporting others, coaching, and training to improve performance.
• Remains calm and dependable under pressure.
• Ability to remain resilient under pressure and effectively adapt to multiple demands, ambiguity, and rapid change.
• Positive, solutions-oriented, and dependable.
• Resilient when navigating details, timelines, and shifting priorities.
• Encourages the contribution of others and takes their views into account.
• Highly focused, self-starter with an elevated level of energy and positive outlook.
• Highly organized.
• Process-driven.
• Detail-oriented.
• Dependable and consistent.
• Ability to self-motivate and make independent decisions.
• Plans and coordinates multiple logistics and deadlines with excellence.
• Coaches students through systems and helps them follow through.
• Explains detailed processes and expectations clearly.
• Manages budgets and systems with accuracy.
• Comfortable with trip systems like Managed Missions or similar platforms.
• Demonstrates cultural awareness and communicates clearly and respectfully with global ministry connections, adapting as needed to varying time zones, expectations, and communication styles.
• Understands the full structure of the Highlands College Ministry Trip program.
• Understands the purpose of mission trips that prioritize church planting, leadership development, and partnership with local churches with a focus on the Great Commission.
• Familiarity with a basic understanding of global missions, including unreached people groups, “when helping hurts” model of poverty relief, cross-cultural evangelism and outreach.
• Knows how to monitor and reconcile budgets and financial records.
• Familiar with basic group travel booking and coordination.
• Bachelor’s degree preferred or equivalent work experience in administration, project coordination, ministry, or logistics.
• 2+ years in administrative, student support, or event/logistics coordination role preferred.
• Good physical condition is required.
• Ability to sit and work at a computer for extended periods.
• Occasional lifting of boxes (up to 30 lbs) for event or trip materials.
• Occasional travel may be required.

Nice To Haves

• Experience coordinating travel or large-scale group events is a plus.
• Familiarity with student ministry or mission-based programs preferred.

Responsibilities

• Coach students and teammates through the mission trip process by answering questions, equipping them to meet expectations, assisting with orientations and trainings, and providing encouragement and accountability.
• Coordinate mission trip logistics and finances, including arranging group travel, coordinating with trip leaders and vendors, managing trip budgets with the accounting team, and supporting student fundraising efforts.
• Remain available and on call during all active mission trips to support travel conditions, emergencies, or time-sensitive needs.
• Manage mission trip systems and administrative processes, including building and managing trips in Managed Missions, tracking student progress, maintaining accurate records, and providing administrative support to trip leaders and the Ministry Training team.
• Ensure clear communication and successful follow-through by sending timely updates and reminders, monitoring deadlines, distributing and collecting surveys, and recommending improvements to systems and processes.
• Affirm and uphold the Statement of Faith and the Core Values and DNA of the College, exemplifying all by word and lifestyle.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree