Ministry Trip Coordinator

Highlands College • Birmingham, AL

5d • Onsite

About The Position

The Ministry Trip Coordinator provides operational leadership and administrative support for Highlands College Ministry Trips, ensuring students are equipped to engage in meaningful cross-cultural ministry experiences. This role oversees mission trip systems, coordinates travel and logistics, coaches students through trip requirements, and partners with ministry leaders to execute each trip with excellence. Through proactive communication, strong organization, and a heart for developing leaders, the Ministry Trip Coordinator helps create transformative experiences that prepare students to strengthen local churches and fulfill the mission of training leaders for a global harvest.

Requirements

• Demonstrates a genuine interest in supporting others, coaching, and training to improve performance.
• Remains calm and dependable under pressure.
• Ability to remain resilient under pressure and effectively adapt to multiple demands, ambiguity, and rapid change.
• Positive, solutions-oriented, and dependable.
• Resilient when navigating details, timelines, and shifting priorities.
• Encourages the contribution of others and takes their views into account.
• Highly focused, self-starter with an elevated level of energy and positive outlook.
• Highly organized.
• Process-driven.
• Detail-oriented.
• Dependable and consistent.
• Ability to self-motivate and make independent decisions.
• Plans and coordinates multiple logistics and deadlines with excellence.
• Coaches students through systems and helps them follow through.
• Explains detailed processes and expectations clearly.
• Manages budgets and systems with accuracy.
• Comfortable with trip systems like Managed Missions or similar platforms.
• Demonstrates cultural awareness and communicates clearly and respectfully with global ministry connections, adapting as needed to varying time zones, expectations, and communication styles.
• Understands the full structure of the Highlands College Ministry Trip program.
• Understands the purpose of mission trips that prioritize church planting, leadership development, and partnership with local churches with a focus on the Great Commission.
• Familiarity with a basic understanding of global missions, including unreached people groups, “when helping hurts” model of poverty relief, cross-cultural evangelism and outreach.
• Knows how to monitor and reconcile budgets and financial records.
• Familiar with basic group travel booking and coordination.
• Bachelor’s degree preferred or equivalent work experience in administration, project coordination, ministry, or logistics.
• 2+ years in administrative, student support, or event/logistics coordination role preferred.
• Experience coordinating travel or large-scale group events is a plus.
• Familiarity with student ministry or mission-based programs preferred.
• Medium to high: Regular contact with students, team, vendors, and ministry partners.

Nice To Haves

• May occasionally oversee student leaders in the mission trip process.
• Influences students by providing clear next steps, helpful tools, and encouragement.
• Plans, prioritizes, and communicates deadlines and tasks in advance.

Responsibilities

• Coach students and teammates through the mission trip process.
• Coordinate mission trip logistics and finances.
• Manage mission trip systems and administrative processes.
• Ensure clear communication and successful follow-through.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree