AY TRIO ETS Office Assistant (WS-ST2)

St. Olaf College • Northfield, MN

6d • Hybrid

About The Position

To provide general office support and perform clerical duties in the TRIO Educational Talent Search office. This position involves assisting TRIO ETS staff with various tasks, including managing paperwork, making phone calls to program graduates, revising documents, and maintaining student records. The role requires attention to detail, organization, self-motivation, and responsibility.

Requirements

• Must be detail-oriented.
• Clerical skills such as filing, answering phones, revising documents, and database entry.
• Experience with general computer software programs (i.e. Microsoft Office Suite, Google Workplace, Canva) and Apple computers.
• Must be responsible and able to work independently, if necessary.
• Must be consistent and able to work regularly scheduled hours.
• Must be able to undertake multiple-step tasks and communicate need for additional instructions or clarification.
• Must be able to think critically and creatively to collaborate with coworkers.
• Must be able to effectively communicate and work in a team environment.

Responsibilities

• Assist St. Olaf TRIO Educational Talent Search (ETS) staff with paperwork job requests such as filing and photocopying.
• Make phone calls to program graduates and document post-secondary status.
• Revise documents, summarize annual evaluations, and complete various typing tasks.
• Conduct curriculum transcript audit for up to 100 recent program graduates alongside guidance from Administrative Assistant and St. Olaf TRIO ETS staff.
• Create and update student folders for 700 program students.
• Assemble program mailings, student curriculum, and other items as needed.
• Provide general office support.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed