Tribal College Projects and Operations Manager - MTM Only

Muckleshoot Indian Tribe•Auburn, WA

About The Position

Under the supervision of the Executive Director of Higher Education, the Tribal College Projects and Operations Manager oversees Tribal College operations and manages projects and grants. This senior-level role requires technical proficiency in project and grant management systems, data analysis and reporting, Microsoft Office applications, and other technologies used to support college operations and strategic decision-making. The manager writes, implements, and evaluates grants; plans, coordinates, and oversees day-to-day college operations; and collaborates with senior management in Adult and Higher Education. The position provides oversight of operational staff and manages projects, resources, facilities, and support services. It also builds and maintains partnerships, ensures compliance with organizational policies and procedures, and supports department goals.

Requirements

Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Project Management, Higher Education Administration, or a closely related field.
Two years of progressively responsible experience in operations, administration, project management, or organizational leadership.
One year of supervisory or management experience, including directing staff, assigning work, conducting performance evaluations, and developing employees.
One year of progressively responsible experience in grant writing, scholarly writing, grant administration, or grant management.
Valid Washington driver's license.

Responsibilities

Prepare, maintain, and submit grant reports, and monitor grant data, deliverables, outcomes, expenditures, and compliance requirements.
Generate operational, financial, and programmatic reports by collecting, analyzing, and presenting data to executive leadership.
Manage College data systems and operational records, ensuring accuracy, integrity, security, and accessibility.
Administer project management software, grant management systems, student information systems, databases, Microsoft Office applications, and other technologies used in College operations.
Manage multiple operational projects and grant-funded initiatives, developing implementation plans and ensuring objectives, schedules, budgets, deliverables, and compliance requirements are met.
Conduct project reviews and prepare quarterly reports for executive staff; recommend process improvements and develop proposals for new projects or initiatives.
Lead cross-functional teams implementing approved operational initiatives and apply project management practices to improve execution and coordination.
Monitor milestones and deliverables, address implementation barriers within assigned authority, and communicate project status, risks, and recommendations to executive leadership.
Assist leadership with operational budget development and administer and monitor assigned budgets and grants.
Manage departmental resources and assets for efficient, accountable use consistent with budgets, policies, and priorities.
Implement and monitor processes for compliance with applicable Tribal, federal, state, grant, and institutional requirements; identify concerns and elevate significant issues to leadership.
Coordinate approved operational risk mitigation measures, lead the building Safety Committee, and report identified risks and recommended corrective actions.
Manage day-to-day administrative and operational functions of the Tribal College in accordance with institutional priorities, policies, budgets, and academic needs.
Develop and recommend operational policies and procedures, implement approved processes, evaluate effectiveness, and recommend modifications.
Monitor operational performance, identify workflow or service issues, and recommend and implement approved improvements.
Coordinate and manage operational support services, facilities, equipment, and institutional resources.
Develop and manage operational work plans, project plans, communication protocols, and implementation strategies.
Supervise, coach, and develop assigned operational staff, including strengthening professional capacity, addressing performance challenges, improving work practices, and developing leadership skills.
Foster a collaborative, service-oriented, and accountable work environment among staff and project teams.
Coordinate with project and initiative team members to monitor assigned tasks, address delays or barriers, and ensure deliverables and timelines are met.
Provide project coordination and operational implementation support for Council-directed initiatives and special projects as assigned by executive leadership.
Collaborate with senior leadership to coordinate and implement approved professional development activities for College staff.
Prepare, coordinate, and lead operational, project, and staff meetings within assigned areas of responsibility.
Support projects and initiatives through research, document acquisition, data gathering, and stakeholder interviews; summarize findings and provide information and recommendations.
Perform other related duties and operational or project assignments as directed by the immediate supervisor.
Be prepared to perform a wide range of office and field duties from time to time, which may or may not relate to regular responsibilities.