Tribal College Projects and Operations Manager - MTM Only

Muckleshoot Indian Tribe•Auburn, WA

7d•$94,034 - $150,458

About The Position

Under the supervision of the Executive Director of Higher Education, the Tribal College Projects and Operations Manager is a senior-level position requiring technical proficiency in project and grant management systems, data analysis and report generation, Microsoft Office applications, and technologies supporting college operations and strategic decision-making. The position writes, implements, and evaluates grants and plans, coordinates, and oversees the College’s day-to-day operations. The role collaborates with senior management in Adult and Higher Education, provides oversight of operational staff, and manages projects, resources, facilities, and support services. It builds and maintains internal and external partnerships, ensures compliance with organizational policies and procedures, and supports department goals. The position may also perform a wide range of office and field duties from time to time, which may or may not relate to regular responsibilities.

Requirements

Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Project Management, Higher Education Administration, or a closely related field.
Two years of progressively responsible experience in operations, administration, project management, or organizational leadership.
One year of supervisory or management experience, including directing staff, assigning work, conducting performance evaluations, and developing employees.
One year of progressively responsible experience in grant writing, scholarly writing, grant administration, or grant management.
Valid Washington State driver's license.
Technical proficiency in project and grant management systems, data analysis and report generation, Microsoft Office applications, and other technologies supporting college operations and strategic decision-making.

Responsibilities

Prepare, maintain, and submit grant reports; monitor grant data, deliverables, outcomes, expenditures, and compliance requirements.
Generate operational, financial, and programmatic reports by collecting, analyzing, and presenting data to executive leadership.
Manage and maintain assigned College data systems and operational records, ensuring accuracy, integrity, security, and accessibility.
Use and administer project management software, grant management systems, student information systems, databases, Microsoft Office applications, and other technologies to support operations and administrative efficiency.
Manage multiple operational projects and grant-funded initiatives, developing implementation plans and ensuring objectives, schedules, budgets, deliverables, and compliance requirements are met.
Conduct project reviews, prepare quarterly reports for executive staff, recommend process improvements, identify operational opportunities, and develop proposals for new projects or initiatives.
Lead cross-functional teams implementing approved operational initiatives and apply project management practices to improve execution, coordination, and organizational effectiveness.
Monitor project milestones and deliverables, resolve implementation and operational barriers within assigned authority, and communicate project status, risks, and recommendations to executive leadership.
Assist leadership with developing operational budgets and administer and monitor assigned budgets and grants.
Manage assigned departmental resources and assets for appropriate, efficient, and accountable use.
Implement and monitor operational processes for compliance with applicable Tribal, federal, state, grant, and institutional requirements; identify concerns and elevate significant issues to leadership.
Coordinate implementation of approved operational risk mitigation measures, including leading the building Safety Committee and reporting risks and recommended corrective actions.
Manage the College’s day-to-day administrative and operational functions in accordance with institutional priorities, policies, budgets, and academic needs.
Develop and recommend operational policies and procedures, implement approved processes, evaluate effectiveness, and recommend modifications.
Monitor operational performance, identify workflow or service issues, and recommend and implement approved improvements.
Coordinate and manage assigned operational support services, facilities, equipment, and institutional resources.
Develop and manage operational work plans, project plans, communication protocols, and implementation strategies.
Supervise, coach, and develop assigned operational staff, including strengthening professional capacity, addressing performance challenges, improving work practices, and developing leadership skills.
Foster a positive, collaborative, service-oriented, and accountable work environment among assigned staff and project teams.
Coordinate with project and initiative team members to monitor assigned tasks, address delays or barriers, and meet deliverables and timelines.
Provide project coordination and operational implementation support for Council-directed initiatives and special projects as assigned by executive leadership.
Collaborate with senior leadership to coordinate and implement approved staff professional development activities.
Prepare, coordinate, and lead operational, project, and staff meetings within assigned areas of responsibility.
Support projects and operational initiatives through research, document acquisition, data gathering, and stakeholder interviews; summarize findings and provide information and recommendations.
Perform other related duties and operational or project assignments as directed by the immediate supervisor.
Perform a wide range of office and field duties from time to time, which may or may not be related to regular responsibilities.