Travel Coordinator

Impulse Space•Redondo Beach, CA

10d•Onsite

About The Position

We are seeking a detail‑oriented and proactive Travel Coordinator to support and streamline our company’s travel operations. In this role, you will ensure all employee travel is arranged efficiently, accurately, and in full compliance with company policies. You will collaborate closely with employees, managers, and our third‑party travel platform to deliver a smooth and positive travel experience. This role also offers the opportunity to contribute to improving travel processes, policies, and systems as the company continues to scale.

Requirements

3+ years of experience in corporate travel coordination, travel management, or administrative support
Strong organizational and multitasking skills with excellent attention to detail
Familiarity with expense and travel platforms (e.g., Ramp, Navan, or similar tools)
Excellent communication skills with the ability to support employees in time-sensitive situations
Ability to work in a fast-paced environment while maintaining accuracy and professionalism
Must be either a U.S. Person (U.S. citizen, U.S. national, lawful permanent U.S. resident, an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies.

Nice To Haves

Experience in a startup or growth‑oriented environment is a plus
Identify areas for improvement in travel processes, policies, and procedures to enhance efficiency and employee experience
Assist in maintaining and updating company travel policies as needed
Analyze travel spending and usage trends to recommend cost-saving opportunities and process improvements
Support evaluation of current travel tools and platforms, and assist in identifying better solutions as needed
Drive continuous improvement initiatives within travel operations as the company grows

Responsibilities

Coordinate with our third-party travel platform to book travel and resolve any issues
Communicate travel guidelines, updates, and policy changes clearly across the organization
Monitor adherence to company travel policies and provide guidance to ensure compliance
Review and reconcile travel receipts with submitted expenses to ensure accuracy and policy alignment
Partner with the Accounting team to improve and streamline travel and expense processes
Identify opportunities to optimize travel costs and improve overall efficiency
Provide training and one-on-one support to help employees effectively use the travel platform
Handle exceptions and unique scenarios by assessing situations, determining next steps, and escalating when appropriate
Reconcile expenses and cards on monthly basis for accounting purpose
Partner with the Controller to assess vendors and contribute to selecting the most effective travel platform for the organization
Maintain a high level of accuracy and attention to detail across all work