Travel Coordinator

WB Melback•Haileybury, ON

40d•$25 - $30

About The Position

WB Melback Corporation is seeking a highly organized and proactive Travel Coordinator to manage and coordinate travel arrangements for our team. This role ensures smooth, efficient, and cost-effective travel while maintaining clear communication with stakeholders and travel service providers. Occasional support outside regular business hours, including evenings and weekends, may be required.

Requirements

College diploma or equivalent in Business Administration, Travel & Tourism, or related field preferred
2+ years of experience in travel coordination or administrative support in a corporate or project-based environment
Strong knowledge of booking systems, travel suppliers, and corporate travel policies
Proficiency in Microsoft Office Suite and travel management software
Excellent organizational, communication, and time management skills
Ability to work independently and make decisions under pressure
Flexibility to respond to travel issues during evenings and weekends
Attention to detail and ability to manage multiple itineraries simultaneously

Responsibilities

Research and plan travel arrangements, including flights, car rentals, hotels, and other accommodations
Book travel in accordance with company policies and project requirements
Monitor schedules and provide timely updates to travelers and stakeholders
Troubleshoot travel issues such as cancellations, delays, and last-minute changes
Liaise with travel agencies, suppliers, and service providers to ensure smooth execution
Maintain organized records of bookings, itineraries, and related documentation
Ensure travel arrangements are cost-effective and align with budgets and policies
Provide guidance to employees on travel procedures, policies, and documentation
Assist with preparing travel reports and tracking expenses
Perform other duties as assigned