Travel Coordinator

Ilisagvik College • Utqiaġvik, AK

13d • Onsite

About The Position

Ilisagvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners. The Travel Coordinator is responsible for all reservations and purchases of travel for student activities, staff, faculty and contractors required by the College including (but not limited to) air fare, lodging, car rentals, conference registrations and per diems in a timely manner.

Requirements

• Demonstrated experience in travel procedures.
• Exceptional oral, written, and interpersonal communication skills.
• Demonstrated ability to meet extremely tight deadlines and accept other duties as assigned.
• Demonstrated ability to work independently and under minimal supervision.
• Experience monitoring travel requisitions and purchase orders.
• Demonstrated ability to interact effectively in a multicultural environment.
• Ability to pass a pre-employment background check.
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
• Ability to interpret and represent College actions and western institutions to the North Slope community.
• Ability to support Iḷisaġvik College’s mission.
• Associate’s degree or equivalent in Business Administration or similar degree.
• Minimum of two years’ experience in a business office environment.
• Minimum of three years demonstrated experience with PCs, MS Office products (such as, but not limited to, Word and Excel), and efficient Internet research techniques.

Nice To Haves

• Bachelor’s degree.
• Minimum of 5 years’ experience in a business office environment.
• Valid driver’s license.
• Candidates who meet most but not all of the qualifications above, but have equally strong alternative credentials are invited to apply and will be considered.

Responsibilities

• Arrange all Alaska Airlines mileage travel.
• Responsible for the verification of account coding and securing of necessary approvals prior to travel dates.
• Upon completion of trips, the Travel Coordinator will process travel closeout and maintain appropriate related records in electronic formats.
• Interfaces with the Office of the Dean of Administration, Finance Department, Student Services, and other departments on travel budgets and related matters.
• Creates travel advances, check requests and purchase order requests as needed for all travel.
• Creates a comprehensive travel log for organized, efficient and effective access to data.
• Provide back-up to the front desk reception position.
• Complies with College policies, procedures and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
• Performs other related duties as assigned.

Benefits

• 16 paid holidays
• up to 36 days of paid leave
• Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.
• Health insurance with a no cost premium for employees
• $50/pay period for each additional dependent for health insurance
• Low cost annual deductible of $200 for employee only and $600 for family for health insurance
• Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life at no cost to the employee in the amount of $100,000/per benefit.
• Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree