Travel Coordinator

Adistec•Miami, FL

6d•Onsite

About The Position

The Travel Coordinator is responsible for the coordination and management of corporate travel for all Adistec members. They ensure an efficient, accurate, and high-quality experience by managing multiple requests in a dynamic, high-volume environment. Additionally, they provide support to internal teams and external vendors, ensuring that travel is executed smoothly and meets the organization's service standards.

Requirements

Minimum of 2–3 years of experience in travel coordination or similar roles.
Experience with SAP Concur or similar travel and expense management systems (required).
Intermediate proficiency in Microsoft Office. (Required)
Fully bilingual in English and Spanish (required).

Nice To Haves

Bachelor’s degree in Business Administration, Tourism, Hospitality Management, or a related field (preferred).
Experience working in fast-paced, high-volume environments (preferred).
Experience preparing reports, analyzing travel data, and monitoring travel-related expenses and trends.
Portuguese proficiency is a plus.

Responsibilities

Comprehensive coordination of corporate travel (flights, hotels, car rentals, and ground transportation).
Management of corporate travel insurance.
Point of contact for the Agency with Adistec.
Reports: Tracking of travel reports vs. Assistcard.
Support with Corp events.
Analysis of SAP Concur data.
Management of urgent travel requests in high-demand environments.
Real-time monitoring of itineraries and adjustments for changes or unforeseen events.
Handling frequent agenda modifications and complex logistics.
Ensuring accuracy in reservations, documentation, and travel details.
Providing personalized attention focused on the customer experience.
Keeping travelers informed throughout the entire process.
Maintaining the SAP Concur database updated.
Running usage reports and delivering them to the leaders of each country.
The position may carry out other projects or diverse tasks as requested or assigned.