TRAVEL & ADMINISTRATION SPECIALIST

majesticse • Vancouver, BC

2d • Onsite

About The Position

First Majestic Silver Corp. is a Canadian-based mining company with silver and gold operations located in Mexico and the United States. We own and operate four producing underground mines in Mexico: the Los Gatos Silver Mine (the Company holds a 70% interest in the Los Gatos Joint Venture that owns and operates the mine), the Santa Elena Silver/Gold Mine, the San Dimas Silver/Gold Mine, and the La Encantada Silver Mine, as well as a portfolio of development and exploration assets, including the Jerritt Canyon Gold project located in northeastern Nevada, U.S.A. We are also proud to own and operate our own minting facility, First Mint, LLC, and to offer a portion of its silver production for sale to the public. Guided by the highest standards of socially responsible mining, First Majestic is committed to working safely, ethically and with integrity within the communities that we operate in. We strive to manage our environmental impacts and contribute to local sustainable development. This commitment to social responsibility is integrated into our business strategy and recognized throughout the organization as essential to the long-term growth of our organization and the prosperity of the communities in which we do business.

Requirements

• Diploma/degree in Business Administration, Office Administration, or related field (or equivalent experience)
• Minimum 5+ years of experience in an administrative or office support role; experience supporting senior executives or leadership teams preferred.
• Experience supporting C-suite or VP-level leaders in a complex, fast-paced environment.
• Advanced proficiency with Outlook and the broader Microsoft 365 suite (Teams, Word, Excel, PowerPoint)
• Minimum 3+ years of experience coordinating complex travel (multi-leg and/or international).
• Proven ability to manage travel changes and disruptions (e.g., rebooking, contingencies, and real-time itinerary adjustments).
• Strong customer service orientation with a professional and solutions-focused approach.
• Flexibility to support outside of standard working hours when required.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills; comfortable supporting senior executives and leadership teams.
• High level of discretion and proven ability to handle confidential information.

Responsibilities

• Manage end-to-end travel logistics for senior leaders, including flights, accommodation, ground transportation, security, and visas (as required); prepare detailed itineraries and proactively manage disruptions.
• Support invoice and expense administration for senior leaders, including expense report preparation, invoice/receipt tracking, coding/reconciliations (as applicable), and coordinating approvals in line with internal policies.
• Coordinate logistics for leadership meetings, site visits, and cross-functional sessions, including boardroom scheduling, catering, technical setup, and ensuring meeting readiness (materials, room setup, virtual links).
• Support the Manager of Administration in the development, implementation and administration of a global travel program, including liaising with vendors and agencies to obtain competitive terms for corporate travel arrangements.
• Stay current on industry trends, travel guidelines, and emerging technologies to ensure safe, cost-effective and efficient travel procedures are in place.
• Contribute to improving administrative processes, policies and workflows to enhance efficiency and ensure consistent application.
• Support the planning and execution of internal events and leadership meetings, coordinating vendors, timelines, and materials.
• Provide backup administrative support to First Mint operations as needed, including assisting with bullion shipments, documentation, internal coordination, and events/logistics.
• Serve as backup to the Manager of Administration to provide executive support to the C-suite and oversee office management, acting as a point of contact for urgent matters and stepping into coordination roles for events and logistics as required.
• All other duties and responsibilities as assigned.

Benefits

• Eligibility to participate in our Long-Term Incentive Plan (LTIP) and Short-Term Incentive Plan (STIP) programs.
• Comprehensive benefits program including Extended Health Care, Dental, Vision, Life/Disability and a Wellness Spending Account (WSA).
• RRSP matching
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree