Administration Specialist

Aspire Bakeries Careers•Santa Ana, CA

1d•Onsite

About The Position

At Aspire Bakeries, we don’t just bake breads, cookies, and cakes - we create foods that bring people together. From La Brea Bakery® artisan breads to Otis Spunkmeyer® cookies, our products are enjoyed by millions of people every day. And behind every bite are talented manufacturing and support teams who take pride in their work and our food. We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves! With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution. If you’re ready to grow with us, we’d love to hear from you. About the Role We are seeking an Administration Specialist to join our team at our Santa Ana, CA bakery. As an Administration Specialist, you will play a critical role in ensuring inventory accuracy, production traceability, and data integrity by supporting daily production reporting, inventory controls, and cross-functional coordination across Production, Warehouse, QA, and Shipping.

Requirements

High school diploma or GED required
2–3 years of inventory control, production, or processing experience
Working knowledge of SAP and inventory management systems
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong analytical, organizational, and data accuracy skills
Ability to investigate variances and develop corrective action plans
Effective communication skills and ability to work cross-functionally

Nice To Haves

College coursework or associate degree
Experience in a food manufacturing or bakery environment
Spanish language proficiency
Advanced Excel reporting and data analysis skills
Experience supporting audits, traceability, or continuous improvement initiatives

Responsibilities

Maintain accurate inventory records by entering, balancing, and adjusting SAP process orders for raw materials and finished goods.
Partner with Production, Warehouse, and Shipping teams to ensure effective inventory controls, reconciliations, and variance resolution.
Track and analyze daily waste, downtime, and production data; prepare weekly reports and root cause analyses as needed.
Support full product traceability, including finished goods, dough waste, and items on hold, and assist with traceability exercises.
Provide finished goods, raw material, and packaging inventory oversight, including subcontracting and outside warehouse processes.
Prepare and distribute daily Production Packets and communicate data or documentation deficiencies to QA and leadership.
Deliver clerical, administrative, and SAP support across departments and bakeries, including coverage during absences as needed.

Benefits

Comprehensive medical, dental, and vision coverage
company-paid life insurance
additional voluntary options
Paid parental leave
generous paid time off
holidays
Competitive retirement plans
short- and long-term disability coverage
Opportunities to build skills, grow your career, and develop expertise through Aspire Bakeries’ learning and development programs
HSA and FSA plans
Performance incentive plans