Transportation Supervisor 1 (NY HELPS)

Stony Brook University•Stony Brook, NY

7d•Onsite

About The Position

The Transportation Supervisor 1 will plan and schedule daily work assignments for vehicles, prepare and maintain records of vehicle utilization, gas and oil consumption, mileage reports, and work orders. This role involves reviewing drivers' reports of vehicle malfunctions, scheduling repairs and routine services, and supervising transportation staff. Responsibilities include scheduling normal and overtime work assignments, monitoring time and attendance, and preparing performance evaluations. The position also involves coordinating para-transit transportation, accident support, vehicle reservations for other departments, and managing outside vendor services. The supervisor will maintain 19-A records for the New York State Motor Vehicles Department and utilize specific University software systems for dispatching and fuel management. This is a designated essential position requiring reporting to work during emergencies.

Requirements

Per Civil Service Standards and Specifications.
Must have taken and passed the specific job-related Civil Service Exam and be reachable on the appropriate Civil Service list.
To qualify for this position through the NY HELPS Program you must meet one of the following requirements:
Current New York State Employee and have one year of permanent non-competitive service as a Motor Vehicle Operator or Bus Driver; OR Three years of experience in the management or supervision of fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles; OR Six years of experience overseeing the maintenance of motor vehicles and keeping records and reports of that maintenance from a pool of at least 30 vehicles.
Must have, keep and maintain a valid NYS CDL Class B Driver’s License with Passenger and Air Brakes.
Must be able to be 19A certified as required by New York State DMV.
Must have a passenger endorsement without restrictions L, Z, N1 or N2 as they are considered non-qualifying.
Must have a motor vehicle record which is free from major violations or a pattern of repeat violations.
Appointment will be contingent upon proof of identity and eligibility for employment and successful completion of pre-employment testing for controlled substance use as mandated by the Federal Highway Administration Omnibus Transportation Act of 1991.
Must comply with the Omnibus Transportation Employee Testing act (drug and alcohol testing).
Resume/CV and cover letter should be included with the online application.
The selected candidate must successfully clear a background investigation.
For this position, we are unable to sponsor candidates for work visas.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
At time of submission, candidates must include all relevant work experience and training/education information.
Submissions failing to do so, will not be considered.
Upon conditional offer, the State Classified Appointments Unit will ask for proof of relevant experience or training/education.
Time and attendance, past evaluations, disciplinary history and the ability to perform the physical and supervisory aspects of this position will be considered as part of the selection process.
Verifiable proof of credentials as stated above are the responsibility of the applicant.
Please be prepared to document proof of qualifications with application.
Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of official start date.

Nice To Haves

One year of experience as a Bus Driver.
One year of experience supervising staff.
Certified New York State 19A Examiner.

Responsibilities

Plan and schedule the daily work assignments of vehicles.
Prepare and maintain records of vehicle utilization, gas and oil consumption, mileage reports, and work orders.
Review drivers’ reports of vehicle malfunctions and schedule repairs and routine services.
Supervise the transportation staff, scheduling normal and overtime work assignments, monitoring time and attendance, and preparing performance evaluations.
Coordinate with Disability Support Services to schedule para-transit transportation.
Coordinate accident support according to Department policy.
Reserve vehicles for use by other University departments and outside organizations and coordinate billing for such services.
Coordinate with outside vendors for service requests the Department determines they cannot fulfill.
Supervise bus drivers and administrative staff.
Ensure proper distribution of employee paychecks.
Dispatch drug and alcohol testing and arrange/monitor driver overtime.
Keep an inventory of all supplies and order additional supplies as needed.
Monitor, log and arrange for fuel deliveries.
Perform necessary fuel tank inspections.
Assist in maintaining the 19-A records for the New York State Motor Vehicles Department.
Schedule normal and overtime work assignments for all drivers daily, weekly, and for charters.
Utilize University software systems, including SBU Smart Transit, to dispatch vehicles and supervise SBU Transit Operations.
Utilize SBU Fuel Station software; Petrovend.
Confer with mechanics to coordinate the scheduling of required repairs and routine servicing.
Track and coordinate required vehicle inspections.
Perform other duties or projects as assigned as appropriate to rank and departmental mission.