Contract Management Specialist 1 or Trainee (NY HELPS)

New York State Department of Agriculture and Markets•Albany, NY

10d•Hybrid

About The Position

The New York State Department of Agriculture and Markets is seeking four Contract Management Specialist 1s (or Trainees) to join the Division of Fiscal Management in Albany. Working primarily within the Purchasing Team, these individuals will play a key role in developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents. They will perform routine administrative processes associated with contract lifecycle management; review contractor performance and ensure adherence to contract terms and conditions. These positions will conduct contract monitoring tasks, including managing necessary contract modifications and amendments; process contract claims and vouchers and approve/review contract payments to ensure compliance with contractual obligations; provide technical assistance and guidance to internal stakeholders and contractors regarding contract matters; may supervise and guide subordinate staff involved in contract administration. The Contract Management Specialist 1s (or Trainees) are permanent or contingent-permanent, office-based positions conveniently located in our headquarters at 10B Airline Drive in Albany, NY. We are located near the Albany International Airport and Wolf Road and provide ample free parking. These are full-time positions working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.

Requirements

Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Associate degree may substitute for two years of specialized experience.
Bachelor's degree may substitute for four years of specialized experience.
Master's degree may substitute five years of specialized experience.
J.D. may substitute for six years of specialized experience.
If you meet the minimum qualifications and have an additional one year of experience in managing contracts and related budgets including one or more of the above listed areas, OR a Juris Doctor, master's or higher degree in a related field, you may be appointed to the Contract Management Specialist Trainee 2.
If you meet the minimum qualifications and have an additional two years of experience in the areas listed above, you may be appointed to the full performance title, Contract Management Specialist 1, Grade 18.
A bachelor’s degree or higher to be eligible for the Contract Management Specialist Trainee 1.
If you meet the minimum qualifications and have an additional one year of experience in contract management experience, OR a Juris Doctor, master's or higher degree in a related field, you may be appointed to the Contract Management Specialist Trainee 2.
If you meet the minimum qualifications and have an additional two years of experience in the areas listed above, you may be appointed to the full performance title, Contract Management Specialist 1, Grade 18.
One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law.
One year of permanent, competitive service in a Grade 11 title or higher.
A bachelor’s or higher degree.
Received a passing score on the most recent Professional Career Opportunities examination (PCO) or Public Administration Transition Test (PATT).

Nice To Haves

Candidates may be eligible for appointment directly to the Trainee 2 or full performance level.
If you have an additional one year of experience in managing contracts and related budgets including one or more of the above listed areas, OR a Juris Doctor, master's or higher degree in a related field, you may be appointed to the Contract Management Specialist Trainee 2.
If you have an additional two years of experience in the areas listed above, you may be appointed to the full performance title, Contract Management Specialist 1, Grade 18.
If you have an additional one year of experience in contract management experience, OR a Juris Doctor, master's or higher degree in a related field, you may be appointed to the Contract Management Specialist Trainee 2.
If you have an additional two years of experience in the areas listed above, you may be appointed to the full performance title, Contract Management Specialist 1, Grade 18.
You must inform the hiring agency of this additional experience at the time of interview.
Hiring agencies have discretion in determining whether a degree is related to the duties of the position.

Responsibilities

Developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents.
Performing routine administrative processes associated with contract lifecycle management.
Reviewing contractor performance and ensuring adherence to contract terms and conditions.
Conducting contract monitoring tasks, including managing necessary contract modifications and amendments.
Processing contract claims and vouchers and approving/reviewing contract payments to ensure compliance with contractual obligations.
Providing technical assistance and guidance to internal stakeholders and contractors regarding contract matters.
Supervising and guiding subordinate staff involved in contract administration.