Contract Management Specialist 1 or Trainee (NY HELPS)
About The Position
The New York State Department of Agriculture and Markets is seeking four Contract Management Specialist 1s (or Trainees) to join the Division of Fiscal Management in Albany. Working primarily within the Purchasing Team, these individuals will play a key role in developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents. They will perform routine administrative processes associated with contract lifecycle management; review contractor performance and ensure adherence to contract terms and conditions. These positions will conduct contract monitoring tasks, including managing necessary contract modifications and amendments; process contract claims and vouchers and approve/review contract payments to ensure compliance with contractual obligations; provide technical assistance and guidance to internal stakeholders and contractors regarding contract matters; may supervise and guide subordinate staff involved in contract administration. The Contract Management Specialist 1s (or Trainees) are permanent or contingent-permanent, office-based positions conveniently located in our headquarters at 10B Airline Drive in Albany, NY. We are located near the Albany International Airport and Wolf Road and provide ample free parking. These are full-time positions working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.
Requirements
- Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
- Associate degree may substitute for two years of specialized experience.
- Bachelor's degree may substitute for four years of specialized experience.
- Master's degree may substitute for five years of specialized experience.
- J.D. may substitute for six years of specialized experience.
Nice To Haves
- One additional year of experience in managing contracts and related budgets including one or more of the listed areas, OR a Juris Doctor, master's or higher degree in a related field, for appointment to Contract Management Specialist Trainee 2.
- Two additional years of experience in the areas listed for contract management, for appointment to the full performance title, Contract Management Specialist 1, Grade 18.
Responsibilities
- Developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents.
- Performing routine administrative processes associated with contract lifecycle management.
- Reviewing contractor performance and ensuring adherence to contract terms and conditions.
- Conducting contract monitoring tasks, including managing necessary contract modifications and amendments.
- Processing contract claims and vouchers and approving/reviewing contract payments to ensure compliance with contractual obligations.
- Providing technical assistance and guidance to internal stakeholders and contractors regarding contract matters.
- Potentially supervising and guiding subordinate staff involved in contract administration.
Benefits
- Cost-effective health insurance options
- Fully covered dental and vision care
- Participation in the secure New York State Pension Plan
- 5 personal days in the first year
- 13 vacation days in the first year
- 13 sick days in the first year
- 13 paid holidays in the first year
- Deferred Compensation Plan
- Flex Spending Account
- NY's 529 College Savings Program
- Potential eligibility for the Federal Public Service Loan Forgiveness Program (PSLF)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
