Transportation Grants Coordinator

Flagler County•Flagler County General Services Department, FL

2d•Onsite

About The Position

This position’s main responsibility is to develop and manage a centralized accounting, coordinating and administrating function for Federal Transit Administration and Florida Department of Transportation grants and capital projects for the Transportation Division to provide assurance that all grants and projects are properly accounted for, tracked, and monitored for compliance and adherence to documented standards. This position is also responsible for the accounting and administrative coordination of budget, revenue, and expenditure reporting pertaining to capital projects and grant awards, including but not limited to, FTA Section 5307, FTA Section 5310, FTA Section 5311, FTA Section 5339, CTD grant awards, FDOT Block Grant, FDOT Innovation and Service Development Grant, and all subawards therein. The incumbent must be familiar with grant requirements and preparing the reconciliation and Summarization Schedule that is used to produce the Schedule of Federal and State Awards (SEFA); a Section of the Consolidated Annual Financial Report (CAFR) of the County. This position will work closely with the Comptroller and external auditors to ensure that the SEFA is prepared in accordance with GAAP. Duties assigned cover the full accounting spectrum including governmental accounting, grant accounting, financial reporting and analysis, internal auditing, and the review, analysis, design and monitoring of internal controls. Work is performed under the direction of the Transportation Manager and is reviewed through conferences, reports, and observations of results obtained.

Requirements

Bachelor’s Degree in Accounting, Finance, Business Administration, Economics, Public Administration, or related field.
Two years in governmental accounting preferred.
An equivalent combination of related education, training, or experience may be substituted for the bachelor's degree on a year for year basis.
Be team oriented and possess a desire to excel in a budget and financial environment with a focus on customer service.
Be a motivated self-starter with an attention to detail.
Must possess strong analytical skills and practice a high degree of critical thinking.
Advanced computer skills with proficiency in Microsoft Office software.
Knowledge of government accounting as it relates to capital budgeting/cost accounting.
Knowledge of the applicable laws and regulations, and processes governing accounting systems.
Ability to prepare meaningful and informative financial and statistical reports.
Ability to establish and maintain effective relationships with subordinates, officials, and the general public.
Ability to present statistical data in oral and/or written form.
Ability to analyze and evaluate applications for grants and supportive documents.
Knowledge of the principles of general management, public and business administration, and their application to governmental administration
Knowledge of applicable Federal, State, and City laws, rules, regulations, and ordinances pertaining to departmental operations, or the ability to acquire such knowledge
Knowledge of supervisory principles and practices

Nice To Haves

Two years in governmental accounting preferred.

Responsibilities

Provides financial management, administration, and accounting for the County’s transportation related capital projects and grants including conducting comprehensive pre-award and post-award reviews of grant applications, awards, and all other related contractual agreements to ensure conformity and compliance with internal and external policies, procedures and guidelines, and federal, state, and local laws, regulations and contractual obligations.
Conducts continuing analysis of grant and project revenues, encumbrances, and expenditures within the established statutes, guidelines, ordinances, policies, and generally accepted accounting principles.
Coordinates with the Financial Services Department and Clerk’s Office (Comptroller) on the pre-audit of accounts, invoices, purchase orders, budget transfers, and journal entries.
Prepares statistical and analytical reports, including revenue, expenditures, time schedules, tracking charts, and other data when appropriate.
Coordinates with the transportation divisions of the General Services department to prepare annual budget requests for grants and capital projects.
Prepares, coordinates, and monitors reimbursement requests and closeout documents for approved grants in compliance with deadlines.
Inputs grant awards in County software and/or spreadsheets including external grants, proposals, award and sub award budgets, budget revisions, and modifications for grants and capital projects.
Monitors grant expenditures to ensure compliance with County, Federal, and State funding agency regulations and to assist in keeping grant projects within the budget schedule.
Provides post award support and accounting of external and internal grant projects for all appropriate reporting.
Prepares monthly grant summary reports and any specialized external grant financial reports (to remain in compliance with grant requirements) including planning, monitoring, and creating the grants schedule for year-end closing, annual external audit, and Comprehensive Annual Financial Reports (including the Schedule of Federal and State Awards, or SEFA).
Assists in preparation of grant schedules, Single Audit report, and subsequent support to single audit requests.
Develops and manages a centralized coordination and administration function for dealing with Federal and State agencies, such as FEMA, after the occurrence of a natural disaster (e.g. a hurricane).
Prepares and submits all necessary forms and documents required for reimbursement to the County.
Accounts, tracks, and monitors for compliance and adherence to the reimbursing agency’s standards and accounts for all reimbursements to the County.
Maintains master files on all grants and capital projects.
Performs grant-related post-award functions, including budget and expense analysis; coordinates grant closeout functions as required, including compliance monitoring, financial status reports, final reimbursement requests, purchase order liquidations, and final reporting.
Monitors capital projects and reconciles the details to the general ledger and budget; monitors capital project and grant budgets; and provides financial support when needed.
Reviews project schedules and budgets to ensure compliance and adherence.
Performs administrative and budgetary work pertaining to the creation of the County's Capital Improvement Program including related future operating and maintenance costs.
Maintains professional interaction and fosters working relationships with customers, coworkers, vendors and county leadership.
Effectively and accurately, update, communicate and distribute relevant project information as needed.
Provide detailed administrative support assisting the director and team; strategic coordination and support of the department’s projects of varying size and complexity.
Work closely with Budget Team to ensure budget compliance.
Liaison between Financial Services, the Comptroller, outside auditors, and the Transportation Division of General Services on issues related to capital projects and grants.
May supervise other positions.
Attends meetings, training sessions and conferences as required.
During emergencies, all employees are considered essential personnel and may be required to perform alternate duties.
Essential Employee – This position may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.