Transportation District Office Manager - Kanawha County

West Virginia Department of Transportation•Charleston, WV

14h•Onsite

About The Position

This position oversees all daily operations of a defined district administrative office within the Division of Highways. The primary duties include supervising Safety With Action Today (SWAT) Coordinators and the reception desk, as well as serving as the District Manager's secretary. May include but is not limited to procurement, travel, and purchasing card coordinator responsibilities, receiving and preparing responses to employee inquiries and inquiries or complaints from the general public, coordination of the work of various units within the district administrative office, assigning work to other administrative and clerical staff, reviewing work upon completion, compiling data and composing various reports on district efficiency, expenditures, operations, and various other reports as needed. Performs related duties as required.

Requirements

Bachelor’s degree from a regionally accredited college or university.
Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.
Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.
Knowledge of modern office practices and procedures.
Knowledge of basic bookkeeping.
Knowledge of agency policy and procedures.
Knowledge of computer systems and software.
Knowledge of state purchasing requirements and procedures.
Ability to communicate well with a wide variety of people, both orally and in writing.
Ability to keep accurate ledgers according to the reporting procedures of the agency.
Ability to mediate disputes between the public and the agency.
A valid driver’s license is required.

Nice To Haves

The work product or service affects the design or operation of systems, programs, or equipment.
Personal contacts may include individuals or groups from outside the Division of Highways or Department of Transportation.
Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting.

Responsibilities

Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
Coordinates the work of the units, passes on work assignments, and evaluates work completed, writes reports on unit efficiency, expenditures, contractual agreements, or special studies as requested.
Prepares letters, reports, numerical reports, charts, forms, or memoranda.
Supervising Safety With Action Today (SWAT) Coordinators and the reception desk.
Serving as the District Manager's secretary.
Procurement, travel, and purchasing card coordinator responsibilities.
Receiving and preparing responses to employee inquiries and inquiries or complaints from the general public.
Coordination of the work of various units within the district administrative office.
Assigning work to other administrative and clerical staff.
Reviewing work upon completion.
Compiling data and composing various reports on district efficiency, expenditures, operations, and various other reports as needed.