Transportation District Office Manager - Marshall County

West Virginia Department of Transportation • Moundsville, WV

4d • Onsite

About The Position

This position oversees all daily operations of a defined district administrative office within the Division of Highways. It is classified as exempt and at-will, reporting to the Administrative Section of the District 6 Headquarters. Responsibilities may include procurement, travel, and purchasing card coordination, responding to employee and public inquiries, coordinating the work of various units, assigning and reviewing work of administrative and clerical staff, and compiling data for various reports on district efficiency, expenditures, and operations. Performs related duties as required.

Requirements

• Bachelor’s degree from a regionally accredited college or university.
• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Knowledge of modern office practices and procedures.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of computer systems and software.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to keep accurate ledgers according to the reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.
• Valid driver’s license.

Nice To Haves

• Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.
• Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

Responsibilities

• Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
• Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
• Coordinates the work of the units, passes on work assignments, and evaluates work completed, writes reports on unit efficiency, expenditures, contractual agreements, or special studies as requested.
• Prepares letters, reports, numerical reports, charts, forms, or memoranda.
• The work product or service affects the design or operation of systems, programs, or equipment.
• Personal contacts may include individuals or groups from outside the Division of Highways or Department of Transportation. Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting.
• Travel may be required; therefore, a valid driver’s license is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level