Transportation District Office Manager - Mercer County

West Virginia Department of Transportation • Princeton, WV

21h • Onsite

About The Position

This position oversees all daily operations of a defined district administrative office within the Division of Highways. It is a classified-exempt and "at will" position reporting to the District Headquarters. The role involves responsibilities such as procurement, travel, and purchasing card coordination, responding to employee and public inquiries, coordinating various office units, assigning and reviewing work of administrative and clerical staff, and compiling data for reports on district efficiency, expenditures, and operations. Performs related duties as required.

Requirements

• Bachelor’s degree from a regionally accredited college or university.
• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Valid driver’s license is required.
• Knowledge of modern office practices and procedures.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of computer systems and software.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to keep accurate ledgers according to the reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.

Nice To Haves

• Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.
• Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

Responsibilities

• Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
• Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
• Coordinates the work of the units, passes on work assignments, and evaluates work completed.
• Writes reports on unit efficiency, expenditures, contractual agreements, or special studies as requested.
• Prepares letters, reports, numerical reports, charts, forms, or memoranda.
• May include but not limited to procurement, travel, and purchasing card coordinator responsibilities.
• Compiling data and composing various reports on district efficiency, expenditures, operations, and various other reports as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level