Transitions Administrative Lead

Capital Consultants Management Corporation•Prescott, AZ

2d•Onsite

About The Position

HOAMCO (Homeowners Association Management Company) is a leading provider of community management services in six states, dedicated to delivering exceptional support and solutions to homeowner associations. We pride ourselves on our commitment to excellence, professionalism, and innovation in managing communities. We are seeking a full-time, dedicated Transitions Lead Admin to join our team. The Transitions Lead will be responsible for the seamless onboarding of new HOA communities and the efficient phasing out of departing clients. This role requires hands-on data entry, effective communication with HOA Board of Directors, and collaboration with department teams to ensure smooth transitions.

Requirements

3+ years of experience leading a team.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Suite Programs.
Strong written and verbal communication skills.

Nice To Haves

Project Analysis experience is preferred but not required.
Familiarity with Association or Property Management Software Programs (Preferred).
Association Management and understanding basic accounting (Preferred).

Responsibilities

Manage the entire scope of transitioning new clients and phasing out leaving clients.
Maintain professional communication with HOA Board Members through Zoom or in-person meetings.
Become proficient in FrontSteps Caliber association management software.
Conduct hands-on processing of client data, ensuring accuracy and timeliness.
Supervise and work alongside staff in data processing tasks.
Ensuring that transition process meets reasonable deadlines.
Produce professional written communications.