Agent, Transfers & Closings
About The Position
AKAM is seeking an organized, detail-oriented, and proactive Transfers & Closings Agent to coordinate and process ownership transfers, closing-related documentation, and applications for a portfolio. The role requires someone who can manage multiple priorities in a fast-paced environment, investigate and resolve issues, and support the team in meeting deadlines and departmental goals. The ideal candidate has prior experience with real estate closings and strong administrative and organizational skills. They can manage multiple transactions, maintain accurate records, communicate professionally with internal and external parties, and handle interruptions and shifting priorities without losing track of important details. The position is based in New York, NY and reports to the Sr. Transfer Agent.
Requirements
- Previous experience in real estate closings, property management, title services, or a related field.
- Strong organizational and time-management skills, including the ability to manage competing deadlines and multiple transactions.
- Excellent attention to detail and the ability to identify discrepancies or missing information.
- Strong critical-thinking and problem-solving skills, with a willingness to investigate issues and find solutions.
- Ability to work independently, prioritize effectively, and return to interrupted tasks without losing track of important details.
- Strong written and verbal communication skills.
- Comfort working in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Collaborative and flexible approach, with willingness to assist team members when needed.
Nice To Haves
- Experience processing transfers, applications, or ownership-related documentation.
Responsibilities
- Process and manage ownership transfers, applications, and closing-related documentation, ensuring accuracy and timely completion.
- Review transfer applications and supporting documentation for completeness, accuracy, and compliance with established building procedures.
- Coordinate with buyers, sellers, attorneys, real estate agents, property managers, and other involved parties throughout the transfer and closing process.
- Track multiple applications and transactions, ensuring deadlines are met and outstanding items are followed up on.
- Maintain organized and accurate records, files, and transaction documentation.
- Manage calendars, deadlines, and daily priorities while balancing multiple ongoing transactions and requests.
- Identify missing information, discrepancies, or potential issues within applications and take steps to investigate and resolve them.
- Communicate professionally and promptly with internal teams and external parties about application statuses, required documentation, and next steps.
- Assist with closing-related tasks, including document preparation, review, and coordination.
- Collaborate with team members and provide additional support as needed to meet deadlines and departmental goals.
- Handle shifting priorities and interruptions effectively while staying organized and ensuring no tasks fall through the cracks.
- Maintain confidentiality and accuracy when handling sensitive financial, ownership, and personal information.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
