Transfer Coordinator

University of Wisconsin Stout•Menomonie, WI

1d•Onsite

About The Position

The Admissions & Recruitment Coordinator II, working as the Transfer Coordinator in the Admissions Office, is responsible for the technical aspects of the transfer credit evaluation process. This includes awarding credit to incoming and current students for both domestic and international transfer credits, and consulting on credits during the development of articulation agreements. The position oversees the creation and maintenance of transfer credit rules databases and coordinates the timely and accurate delivery of transfer credit evaluations, with the authority to post credit and determine equivalencies. This role involves close collaboration with faculty and department chairs for credit equivalency reviews and may include assisting with Admissions events and meeting with prospective transfer students.

Requirements

Bachelor's degree by start of employment.
Experience working with student transcripts, transfer credit evaluations, academic advising, or related records/services.
Ability to work both collaboratively as part of a team and independently on projects in a fast-paced, customer service environment.
Excellent interpersonal, communication, and customer service skills with the ability to establish positive interaction with students, co-workers, university staff, and faculty.
Exceptional attention to detail.

Nice To Haves

Master’s degree by start of employment or in-progress.
Minimum of two years of experience in a higher education environment or related field.
Familiarity with student information systems such as PeopleSoft, imaging systems, or related software/tools.
Demonstrated ability to prioritize and organize a variety of competing priorities and projects simultaneously.

Responsibilities

Oversee and coordinate the evaluation of college-level courses from other institutions (international and domestic), tests awarding post-secondary credit (e.g., AP, IB, CLEP), and military credit, providing students with a UW-Stout transfer equivalency report.
Evaluate institutional accreditations and transferable credit in accordance with UWSA and UW Stout Transfer Policies.
Maintain expert knowledge of policies from UW System, UW-Stout current catalog, and departments to determine transfer course acceptance and resolve issues.
Determine the UW-Stout equivalent for credits, considering UW-System policies, UW-Stout repeat policy, graduation requirements, and department or admission policies.
Review final transcripts for authenticity, accuracy of transfer data, and applicability.
Consult with department chairs, program directors, or lead instructors for clarification of transfer course equivalencies.
Evaluate, process, and post test credit (AP, IB, CLEP), military credit, and other post-secondary university/technical college credit.
Determine coursework needing further evaluation and coordinate this evaluation with internal and external stakeholders.
Review and process change of evaluation or transfer appeal requests initiated by students, advisors, or faculty.
Work with degree auditors in the Registrar’s Offices regarding how transfer courses may apply to a student's degree plan.
Communicate with students regarding missing information on transcripts or identified in the National Student Clearinghouse.
Assist with the development and maintenance of articulation agreements and build/upkeep transfer rules within new and existing agreements.
Remain informed on changes in accreditation of institutions both domestic and international.
Plan, develop, implement, and maintain/support the business and technical requirements for transfer equivalency tables/rules in the Student Information System (SIS) for all external entities.
Serve as a liaison to UW-Stout department chairs regarding equivalencies.
Maintain and update the computerized equivalency database in the SIS using unique coding.
Interpret, implement, and review UW System undergraduate transfer policies.
Analyze the UW-Stout catalog for course and policy changes affecting transfer course equivalencies.
Analyze all UW System schools’ catalogs and other feeder schools for possible changes to their general education/university degree requirements and update equivalencies as warranted.
Collaborate with the Transfer Admissions Team in providing an exceptional visit experience for prospective transfer students during daily visits and large campus events.
Assist prospective transfer students and their supporters in understanding credit transferability and application at UW-Stout.
Greet and serve as a resource to visitors, cover front desk operations, and serve as backup for transfer visits.
Advise prospective and current students on the transferability of coursework via phone, email, drop-in, appointment, and unofficial evaluations.
Assist at large-scale admissions events.
Serve as a consult to the Associate Director of Admissions related to transfer of credits and course equivalencies.
Attend and contribute to staff meetings.
Assist the Admissions Office in evaluating new procedures and programs.
Serve on both on and off-campus committees as able and requested.
Perform miscellaneous duties as assigned.