Transaction Specialist

City of New York•New York, NY

2d•$83,718 - $87,917

About The Position

The Transaction Specialist works in the Real Estate Services division’s Leasing unit, which supports City agencies’ real estate needs by finding space and negotiating leases and licenses for the City as a tenant in privately owned buildings. The unit seeks cost-effective agreements that meet client agency requirements, comply with City policies and procedures, and move through the DCAS process on time. The role supports Transaction Managers throughout lease and license transactions, including market research, documentation, reporting, meeting coordination, correspondence, and transaction close-out. The specialist may also manage assigned lease projects, review estoppel and SNDA requests, and assist with acquisition-related public testimony and Acquisition Review Committee materials. The posting’s qualifications require a high school diploma or equivalent plus qualifying real-estate experience, a bachelor’s degree plus qualifying experience, or an equivalent combination; all candidates must have one year of experience supervising other real estate management agents.

Requirements

A four-year high school diploma or educational equivalent and four years of satisfactory qualifying experience in management of residential, commercial, industrial, or waterfront properties, including renting and operating; or site management or tenant relocation related to housing or reconstruction/rehabilitation projects. This experience must include at least one year supervising other real estate management agents.
Alternatively, a bachelor’s degree from an accredited college and two years of the qualifying experience described above, including one year supervising other real estate management agents.
Alternatively, a satisfactory combination of education and/or experience equivalent to the stated pathways; all candidates must have one year supervising other real estate management agents.
Education may substitute for experience at 60 college semester credits for one year of acceptable experience.
Acceptable property-management experience must include renting and operating managed properties. Renting must include interviewing prospective tenants, qualifying tenant income and background, and/or ensuring vacancies are ready for occupancy. Operating must include overseeing maintenance and repair of building operating systems and overseeing staff to ensure necessary work is completed.
Acceptable site-management experience must include on-site rental and maintenance of buildings.
Acceptable relocation experience must include negotiating with tenants to surrender leases for cash consideration or an alternative site, and determining tenant eligibility for benefits.

Responsibilities

Research and analyze market comparables and other market data to support lease negotiations with Transaction Managers.
Assist with preparing requests and forms related to the lease or license process.
Maintain and update department databases.
Help create and distribute project status reports and other reports.
Prepare close-out files for fully executed leases or licenses.
Help organize meetings with internal staff, agencies, and outside entities.
Assist with drafting correspondence, term sheets, and other basic leasing materials.
Participate in meetings to obtain information or provide updates.
Follow up to obtain deliverables for meetings, including Acquisition Review Committee meetings.
Work on ad hoc Leasing Department initiatives and processes.
Assist Transaction Managers or other staff with preparing for City Planning public testimony regarding the City’s acquisition of real property.
Assist with preparing and presenting Acquisition Review Committee packages and required documentation.
May assist with overseeing College Aides.
Act as a Transaction Manager for assigned lease projects.
Review estoppel and SNDA requests for accuracy.