Training Coordinator - Administrative

Amentum•Albuquerque, NM

3d•$60,798•Onsite

About The Position

Amentum is seeking an experienced and dynamic Training Coordinator - Administrative to provide onsite administrative support for the Department Manager and instructional staff at the National Training Center (NTC) in Albuquerque, NM. The NTC is the Department of Energy's (DOE) Center of Excellence for Security and Safety Training and Professional Development, serving personnel nationwide. This role ensures a seamless transition of administrative tasks for instructors and trainees, contributing to the effective delivery of state-of-the-art security and safety training programs.

Requirements

Associate’s degree from an accredited college, university, business, or technical-vocational school.
A minimum of three years of progressively responsible administrative, secretarial, data/word processing, desktop publishing, or clerical support work.
A minimum of three years of advanced administrative support position directly related or comparable to the position.
Knowledge of writing/editing techniques sufficient to ensure that the level of concepts, expression, and vocabulary are appropriate for the intended audience.
Excellent proofreading and editing skills sufficient to produce error-free documents and training materials.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and OneNote), Adobe, SharePoint, and other programs and applications as required.
Must communicate clearly both in writing and verbally.
Must partner with other teams to ensure effective product development and maintenance.
Must use systems and controls to ensure compliance with quality standards.
Commitment to company values.
Must be able to obtain a DOE BAO (Building Access Only) clearance or currently possess a DOE BAO clearance and must maintain the BAO clearance for the duration of the contract.
US Citizenship is required to obtain a DOE BAO clearance.

Nice To Haves

Knowledge of government training operations.

Responsibilities

Proactively track department courses, course life cycles, schedules, and projects; assist instructional personnel as needed.
Record and transcribe minutes and action items; prepare and process correspondence.
Coordinate with the Logistics Department and perform other administrative tasks as needed.
Draft summaries and reports of compiled information; process or translate information into various customized formats, reports, graphs, slides, presentations, and charts.
Prepare hard copy masters, electronic copy masters, and development files; file and retrieve lesson plans and training materials.
Respond expeditiously to requests to retrieve filed lesson plans and other training materials; develop course status reports and maintain course matrix data.
Compile and sort report information; develop, organize, and maintain databases; review data for deficiencies; resolve scheduling discrepancies.
Maintain the department calendar; notate due dates of projects and work assignments; track and report status of projects and assignments.
Follow up and remind/alert department personnel of due dates; notate travel and scheduled time-off of department personnel.
Schedule appointments, meetings, conferences, and teleconferences as directed.
Focus on quality as it relates to the customer; listen actively to customer needs and concerns; anticipate customer needs and expectations.
Respond expeditiously to customer questions, requests, and concerns; satisfy customer needs and expectations.
Facilitate weekly departmental meetings.
Assist in classroom preparation, including pre-setup and breakdown, and coordination with IT, shipping and receiving, and registration.
Apply and follow basic safety and security concepts and policies.
Perform other related duties as assigned.