Training Coordinator - Administrative

Amentum•Albuquerque, NM

2d•$60,798•Onsite

About The Position

Amentum is seeking an experienced and dynamic Training Coordinator - Administrative in Albuquerque, NM. This role provides essential onsite administrative support for the Department Manager and instructional staff, ensuring a seamless transition of administrative tasks for both instructors and trainees. The position is accountable for the smooth operation of administrative functions within the training department.

Requirements

Associate’s degree from an accredited college, university, business, or technical-vocational school.
A minimum of three years of progressively responsible administrative, secretarial, data/word processing, desktop publishing, or clerical support work.
A minimum of three years of advanced administrative support position directly related or comparable to the position.
Knowledge of writing/editing techniques sufficient to ensure that the level of concepts, expression and vocabulary are appropriate for the intended audience.
Excellent proofreading and editing skills sufficient to produce error-free documents and training materials.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook and OneNote).
Proficiency in Adobe.
Proficiency in SharePoint.
Proficiency in other programs and applications as required.
Must communicate clearly both in writing and verbally.
Must partner with other teams to ensure effective product development and maintenance.
Must use systems and controls to ensure compliance with quality standards.
Commitment to company values.
Must be able to obtain a DOE BAO (Building Access Only) clearance or currently possess a DOE BAO clearance.
Must maintain the BAO clearance for the duration of the contract.
US Citizenship is required to obtain a DOE BAO clearance.

Nice To Haves

Knowledge of government training operations.

Responsibilities

Proactively track department courses, course life cycles, schedules, and projects.
Assist instructional personnel as needed.
Record and transcribe minutes and action items.
Prepare and process correspondence.
Coordinate with the Logistics Department.
Perform other administrative tasks as needed.
Draft summaries and reports of compiled information.
Process or translate information into various customized formats, reports, graphs, slides, presentations, and charts.
Prepare hard copy masters, electronic copy masters, and development files.
File and retrieve lesson plans and training materials.
Respond expeditiously to requests to retrieve filed lesson plans and other training materials.
Develop course status reports and maintain course matrix data.
Compile and sort report information.
Develop, organize, and maintain databases.
Review data for deficiencies and resolve scheduling discrepancies.
Maintain the department calendar, notating due dates of projects and work assignments.
Track and report status of projects and assignments.
Follow up and remind/alert department personnel of due dates.
Notate travel and scheduled time-off of department personnel.
Schedule appointments, meetings, conferences, and teleconferences as directed.
Focus on quality as it relates to the customer, listening actively to customer needs and concerns.
Anticipate customer needs and expectations.
Respond expeditiously to customer questions, requests, and concerns.
Satisfy customer needs and expectations.
Facilitate weekly departmental meetings.
Assist in classroom preparation, including pre-setup and breakdown.
Coordinate with IT, shipping and receiving, and registration for classroom preparation.
Apply and follow basic safety and security concepts and policies.
Perform other related duties as assigned.