Town Clerk

Town of Madison•Madison, CT

1d•Onsite

About The Position

The Town of Madison is hiring a Town Clerk/Registrar of Vital Statistics, located at the Town Campus. The position performs duties and responsibilities established by the Town Charter, Code of Ordinances, Connecticut General Statutes, and other relevant regulations. It manages administrative, supervisory, and professional work, including public records management and accurate recording and maintenance of land records, vital statistics, state licensing records, and Freedom of Information (FOIA) records. The role requires independent judgment and decision-making in accordance with state procedures, as well as knowledge and enforcement of the Town Charter, ordinances, resolutions, and Connecticut statutes. The Town Clerk maintains the Town vault in accordance with Connecticut State Library regulations. The role supervises department staff, including recruiting, instructing, and training employees, and planning, coordinating, assigning, and reviewing work. It oversees the Registrars of Voters Office and certifies elections; manages marriage and death licenses and permits; certifies birth, marriage, and death certificates; provides vital statistics reports; and prepares the Town Clerk Department's annual budget, assists with the Registrars of Voters Office's annual budget, and presents budgets to the Board of Selectmen and Board of Finance. Work is performed under the direction of the First Selectperson or their designee. Other related duties may be assigned. The position is 37.5 hours per week, Monday through Friday, and is located at the Town Campus. The posting remains open until filled. The Town provides reasonable accommodation during the application process in accordance with the ADA and is an equal opportunity/affirmative action employer.

Requirements

Bachelor's degree in Public Administration, Business, or a related field, with five years of related experience; or an equivalent combination of education and experience providing equivalent knowledge, skills, and abilities.
Connecticut Certified Municipal Clerk certification.
Notary Public certification.
Valid Connecticut driver's license.
Ability to successfully complete a complex background investigation.

Responsibilities

Perform duties and responsibilities established by the Town Charter, Code of Ordinances, Connecticut General Statutes, and other relevant regulations.
Manage public records and ensure accurate recording and maintenance of land records, vital statistics, state licensing records, and FOIA records.
Make independent decisions in accordance with state procedures and apply and enforce the Town Charter, ordinances, resolutions, and Connecticut statutes.
Maintain the Town vault according to Connecticut State Library regulations.
Supervise department staff, recruit employees, and provide instruction and training.
Plan, coordinate, assign, and review staff work.
Oversee the Registrars of Voters Office and certify elections.
Manage issuance of marriage and death licenses and permits.
Certify birth, marriage, and death certificates and provide vital statistics reports.
Prepare the Town Clerk Department's annual budget, assist with the Registrars of Voters Office's annual budget, and present budgets to the Board of Selectmen and Board of Finance.
Perform other related duties and functions as required.