Assistant Town Clerk

Town of Grafton•Grafton, MA

10d

About The Position

The Town of Grafton is hiring a full-time Assistant Town Clerk to support the operations of the Town Clerk’s Office under the general direction of the Town Clerk. The position carries out duties in accordance with Massachusetts General Laws, applicable state and federal regulations, Town bylaws, and policies. It is a 35-hour-per-week position with a salary range of $52,430.00–$68,780.00, depending on qualifications (DOQ).

Requirements

Associate degree and 3–5 years of related experience, or an equivalent combination of education, training, certification, and experience.
Ability to manage multiple tasks independently and meet deadlines.
Strong attention to detail in written and oral communication.
Ability to work as part of a team.
Knowledge of applicable state and local regulations.

Responsibilities

Assist with election administration and related activities, including the annual census, voter registration, absentee ballots, ballot preparation, maintaining voter equipment, and assisting with certification of nomination papers and initiative petitions.
Process and record vital records in physical and electronic formats.
Handle Public Records Requests and ensure they are fulfilled in a timely manner.
Provide customer service in person, by phone, and by email.
Issue state licenses and permits, including marriage licenses, business licenses and renewals, and dog licenses.
Assist in maintaining records of appointments and resignations of Town officials.
Ensure compliance with State Open Meeting Law and Conflict of Interest Law by posting public meetings.
Issue and maintain campaign finance forms to ensure compliance with state campaign finance laws.
Record minutes for Spring and Fall Town Meetings and Board of Registrar Meetings.
Prepare postage for outgoing mail and sort incoming mail.
Assume the statutory powers and duties of the Town Clerk in the Town Clerk’s absence.