Title Operations Assistant/Closing Agent

Heyl Royster•Peoria, IL

1d•Onsite

About The Position

Heyl, Royster, Voelker & Allen, P.C. is hiring a full-time Title Operations Assistant/Closing Agent for the real estate department at its Willow Knolls office in Peoria. The role primarily involves independently supporting the department’s daily functions, including conducting title searches, examining public records, organizing transaction files, and assisting with title and closing documentation. The position also involves coordinating with title companies, lenders, real estate agents, and clients, and providing support during closings and post-closing activities.

Requirements

High school diploma or equivalent.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite.
Familiarity with real estate terminology, title insurance processes, and related documentation.
Ability to handle sensitive information discreetly and maintain confidentiality.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Ability to work efficiently and thoroughly on multiple large-volume tasks in a fast-paced environment with short timeframes.
Strong analytical and problem-solving skills.
Must be able to pass a background check.

Nice To Haves

Associate's or bachelor's degree preferred.
At least two years of experience in real estate title operations or a related field within a law firm or title company preferred.

Responsibilities

Conduct title searches and examine public records to determine the legal status of properties.
Maintain and organize electronic and physical files related to real estate transactions.
Assist in preparing, reviewing, and distributing title commitments, title policies, and other title-related documents.
Coordinate with title companies, lenders, real estate agents, and clients to obtain information and documents for title clearance and closing.
Assist in preparing closing documents, settlement statements, and related documentation.
Assist with closings, post-closing disbursements, and issuance of final title policies.
Help improve processes and documentation to minimize errors.

Benefits

Medical insurance
Dental insurance
Vision insurance
Voluntary life and accidental death and dismemberment (ADD) coverage
Basic term life and ADD coverage at no additional cost to full-time employees
Short- and long-term disability coverage at no additional cost to full-time employees
Competitive employer match for the 401(k) plan
Employee assistance benefits
Paid vacation, sick time, and holidays
Dress for your day