Title III Strengthening Institutions Program (SIP) Coordinator

Frederick, Maryland•Frederick, MD

13d•Onsite

About The Position

Hood College seeks a dynamic, highly organized, and mission-driven Title III Coordinator to lead and manage day-to-day operations for the College’s U.S. Department of Education Strengthening Institutions Program (SIP) grant, “Student Success in the AI Era: Advancing Retention, Completion, and Workforce Readiness at Hood College.” The Coordinator will oversee implementation of a comprehensive five-year initiative intended to strengthen student success infrastructure, improve retention and graduation outcomes, expand mentoring and student employment programs, and advance institution-wide AI literacy and workforce readiness. Working with College leadership and offices across campus, vendors, and external evaluators, the Coordinator will act as the operational hub of the project and ensure activities stay on schedule and within budget and comply with federal and institutional requirements. This benefits-eligible position is funded through a federal Title III grant and is contingent upon continued grant funding and satisfactory performance. It is anticipated to be funded for the five-year grant period. The annual starting salary range is $63,000 to $70,000, depending on qualifications and other relevant factors. The position is primarily office-based, with limited travel and occasional evening or weekend participation in project events, trainings, conferences, or meetings. The start date is no later than January 4, 2027.

Requirements

Bachelor’s degree from an accredited institution.
At least three years of progressively responsible experience in project management, grant administration, higher education administration, student success initiatives, or a related field.
Demonstrated experience managing complex projects involving multiple stakeholders.
Experience with federal grant administration, compliance, reporting, and budget management.
Strong analytical, organizational, and problem-solving skills.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities and deadlines simultaneously.
Proficiency with data management, reporting systems, and productivity software.
Knowledge of project management principles and continuous improvement practices.
Ability to build collaborative relationships across academic and administrative units and interpret federal regulations and grant requirements.
Strong attention to detail and commitment to accuracy; ability to work independently while communicating with project leadership.
Commitment to student success, equity, and institutional effectiveness, and interest in innovation, technology, and AI-enabled higher education.
Proficiency in Microsoft Word, Excel, and PowerPoint, email, and the Internet, and ability to learn new applications quickly.
Strong oral and written communication skills, including the ability to respond effectively to internal and external customers and write routine reports and correspondence.
Proficiency with statistical and financial concepts and ability to apply them to tracking, projections, goal setting, report interpretation, and cost-effective program decisions.
Ability to solve practical problems, interpret varied instructions, work independently and collaboratively to execute project plans, and apply logic to theoretical matters.
Ability to meet the physical demands of the role, including frequent standing, walking, hand and finger use, reaching, talking and hearing, sitting, and occasional lifting or moving of up to 25 pounds; close vision is required.

Nice To Haves

Master’s degree in Higher Education Administration, Public Administration, Educational Leadership, Business Administration, or a related field.
Experience administering U.S. Department of Education grants, including Title III, Title V, TRIO, GEAR UP, FIPSE, or similar federally funded programs.
Experience with student success technologies such as EAB Navigate360, CRM platforms, learning management systems, mentoring platforms, or analytics tools.
Familiarity with artificial intelligence applications in higher education, advising, teaching and learning, or student support services.
Experience with assessment, institutional research, accreditation, or program evaluation.
Knowledge of higher education compliance and reporting requirements.

Responsibilities

Coordinate implementation of grant activities and objectives across departments and divisions.
Develop and maintain project work plans, timelines, milestones, and implementation schedules; monitor progress toward goals and performance measures.
Facilitate monthly project team meetings, prepare status reports, identify implementation challenges, and coordinate solutions.
Ensure project activities align with Hood College strategic priorities and institutional goals.
Serve as the primary operational contact for the Title III grant and ensure compliance with U.S. Department of Education regulations, grant conditions, and reporting requirements.
Maintain grant documentation, records, policies, and audit-ready files; coordinate Annual Performance Reports and other required federal reporting.
Monitor procurement activities and vendor contracts for compliance with federal and institutional policies.
Monitor expenditures and budget allocations, track spending against approved budgets and timelines, and prepare budget projections and expenditure reports.
Coordinate with Finance, Grants Administration, and project personnel on fiscal matters; assist with budget modifications and grant-related financial documentation.
Collaborate with Institutional Research and Assessment and the external evaluator to collect, validate, and analyze project data.
Track performance indicators, maintain project dashboards and monitoring systems, support formative and summative evaluation, and prepare data summaries and reports.
Liaise among Academic Affairs, Student Success, Career Services, Accessibility Services, Information Technology, Institutional Research, and the Center for Teaching and Learning.
Coordinate implementation of AI-enhanced advising and early alert systems, mentoring programs, student employment initiatives, accessibility services platforms, AI professional development, and AI literacy curriculum integration.
Coordinate project communications and dissemination activities.
Manage relationships with vendors, consultants, and service providers; monitor deliverables, timelines, and contract compliance.
Coordinate onboarding, implementation, and training for project technologies and services.
Support planning and execution of conferences, workshops, professional development programs, and dissemination events.