Project Coordinator - SIP Grant
About The Position
The Project Coordinator is responsible for coordinating implementation, administration, and evaluation of Concordia College’s Title III Strengthening Institutions Program (SIP) grant and supporting other assigned academic or student-success initiatives. The grant is a comprehensive institutional capacity-building initiative intended to improve student success, strengthen technology-rich teaching and learning, expand workforce readiness, and support responsible integration of artificial intelligence across the curriculum. Working across Academic Affairs with campus and external partners, the Project Coordinator provides organizational support for initiatives involving faculty development, classroom and learning management technology, artificial intelligence, workforce readiness, and student success. The role manages project plans, timelines, and budgets; monitors progress; facilitates communication; maintains grant records and reporting; and helps ensure activities meet approved objectives, budgets, performance measures, and federal requirements. This is a grant-funded, full-time staff position based on campus in Moorhead. The general schedule is Monday through Friday, 8 a.m. to 5 p.m., year round. The position is benefit eligible.
Requirements
- Bachelor’s degree or an equivalent combination of education and relevant professional experience.
- Professional experience in project coordination, grants administration, higher education administration, or a related area.
- Demonstrated ability to coordinate complex projects involving multiple stakeholders, timelines, and deliverables.
- Experience monitoring budgets, maintaining records, and preparing reports.
- Ability to organize and analyze information, prepare written reports, and communicate effectively with diverse stakeholders.
- Ability to communicate effectively with a variety of audiences.
- Ability to organize work, manage competing priorities, and follow through on responsibilities.
- Ability to work collaboratively and build effective working relationships.
- Ability to use sound judgment, solve problems, and adapt to changing needs.
- Successful completion of a criminal background check.
Nice To Haves
- Experience with federally or externally funded grants.
- Experience working with regulatory, contractual, or institutional requirements to support compliance with established policies and procedures.
- Experience in higher education, institutional effectiveness, project management, or a related environment.
- Experience with assessment, data analysis, or performance reporting.
- Knowledge of learning technologies, artificial intelligence initiatives, or organizational change.
- Project-management training or certification.
Responsibilities
- Coordinate day-to-day implementation of the Title III SIP grant and other assigned academic or student-success initiatives.
- Develop and maintain project plans, timelines, milestones, responsibilities, and performance indicators.
- Monitor progress, identify implementation risks, and coordinate follow-up with project and activity leaders.
- Organize project meetings and maintain communication, records, and action items.
- Coordinate implementation support for grant-funded initiatives involving faculty development, learning technology, artificial intelligence literacy and curricular integration, workforce readiness, and student success and retention.
- Provide logistical, communication, documentation, and participation-tracking support for internal teams, advisory groups, employers, community partners, and other external collaborators.
- Work with campus leaders to support workshops, training, applied-learning opportunities, and partnership activities.
- Monitor expenditures, reconcile activity against approved budgets, and prepare budget updates and projections.
- Coordinate with finance and grants personnel on purchases, contracts, reimbursements, equipment, and services.
- Maintain fiscal records and supporting documentation in accordance with grant and institutional requirements.
- Coordinate collection and maintenance of project data, performance measures, and outcome documentation.
- Collaborate with Institutional Effectiveness, project leaders, and external evaluators to assess progress and support continuous improvement.
- Assist with federal performance reports, institutional updates, dashboards, budget reports, and other required reporting.
- Monitor alignment of project activities, expenditures, timelines, and outcomes with approved grant requirements.
- Maintain organized records for audits, monitoring visits, federal reporting, and institutional review.
- Support implementation of evaluator or program-officer recommendations.
- Assist project leaders with sustainability planning and institutionalization of successful grant initiatives.
Benefits
- Health insurance
- Health Savings Account
- Flexible Spending Account
- Vision insurance
- Dental insurance
- Preventative Chiropractic Program
- Retirement Plan
- Long-term disability insurance (full-time only)
- Life insurance (full-time only)
- 13 paid holidays, including time off between Christmas and New Year’s
- Minnesota Paid Family and Medical Leave
- Tuition benefits and discounts for employees and dependents at Concordia College and Concordia Language Villages
- Tuition discount for dependents at Oak Grove Lutheran Schools
- Tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
- Access to athletic facilities, library, fitness classes, athletic events, and theatre events
- Option to purchase dining on campus
- Free MATbus rides
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
