Title Clearance Coordinator - Post Foreclosure

Mortgage Connect • Coraopolis, PA

1d

About The Position

The Title Clearance Coordinator, Post Sale, reviews post-sale title commitments and related documentation, identifies title defects and conveyance impediments, and coordinates their timely resolution. The role supports good and marketable title for conveyance, claim filing, third-party sale, or other post-foreclosure disposition, while meeting client, investor, agency, and regulatory timelines.

The coordinator manages a pipeline of post-foreclosure title clearance and conveyance files using reports, queues, dashboards, client systems, and internal platforms. The position requires detailed documentation, consistent follow-up, sound judgment, quality assurance, and effective collaboration with attorneys, title vendors, clients, servicers, investors, agencies, and internal partners.

Requirements

• High school diploma or equivalent.
• 1–5 years of experience in default servicing, title clearance, foreclosure, post-foreclosure, REO, conveyance, claims, mortgage servicing, or related real estate or mortgage operations.
• Working knowledge of real estate titles, foreclosure deeds, post-sale title review, deed preparation, legal descriptions, liens, judgments, and title curative processes.
• Strong customer service focus and ability to communicate effectively with clients, attorneys, vendors, and internal partners.
• Ability to work in a fast-paced environment, manage competing priorities, and meet strict deadlines.
• Strong attention to detail, follow-up discipline, and documentation accuracy.
• Self-motivation and ability to work with minimal supervision.
• Ability to work independently and as part of a team.
• Ability to work overtime as needed.
• Problem-solving ability to identify risks, escalate issues, and multitask.
• Computer proficiency, including Microsoft Office and mortgage servicing or title production systems.

Nice To Haves

• Familiarity with investor and agency timelines or requirements, including FHA/HUD, VA, USDA, FNMA, FHLMC, or similar guidelines.

Responsibilities

• Review post-foreclosure title reports, title commitments, foreclosure deeds, vesting documents, legal descriptions, and related documentation to identify matters requiring clearance before conveyance, claim submission, sale, or final disposition.
• Coordinate resolution of title defects and other impediments, including liens, judgments, prior mortgages, deed issues, vesting discrepancies, mobile home issues, probate matters, tax issues, and municipal violations.
• Work with attorneys, title vendors, clients, servicers, investors, agencies, property preservation teams, claims teams, and internal business partners to resolve post-sale title and conveyance issues.
• Monitor conveyance timelines and title clearance milestones for compliance with client, investor, agency, and regulatory requirements.
• Document and escalate title issues that may cause conveyance delays, reconveyance risk, claim curtailments, or loss of reimbursement eligibility.
• Use reports, queues, dashboards, client systems, and internal platforms to manage post-foreclosure title clearance and conveyance files.
• Follow up daily on outstanding title curative items, vendor requests, attorney updates, claim-related documentation, and client or investor requirements.
• Maintain accurate file notes, status updates, documentation, and audit-ready records of title review findings, clearance efforts, and resolution steps.
• Review work for accuracy, completeness, and adherence to process requirements before files proceed to conveyance, claim, sale, or final disposition.
• Respond to emails, system tasks, vendor requests, and phone inquiries in a timely and professional manner.
• Act as a liaison among clients, servicers, attorneys, title vendors, internal staff, outside agencies, and other stakeholders involved in post-foreclosure title clearance and conveyance.
• Communicate title status, risks, escalations, and next steps respectfully and openly; provide timely updates, accurate information, and proactive issue resolution to support client and lender relationships.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED