Timekeeper Full Time Days

Stanford Health Care Tri-Valley•Pleasanton, CA

12h•$30 - $37

About The Position

The Timekeeper is responsible for the accurate and timely administration of employee timekeeping and attendance records. The role supports departmental leaders and employees by managing timecards, monitoring attendance, reconciling payroll-related discrepancies, and helping ensure compliance with organizational policies, collective bargaining agreements, wage-and-hour requirements, and payroll processing deadlines. The Timekeeper serves as a resource for workforce time management and contributes to operational effectiveness through accurate recordkeeping, reporting, auditing, and employee support. Job functions are performed in accordance with the mission, vision, values, and policies of Stanford Health Care Tri-Valley. The position administers timekeeping and attendance records, supports accurate payroll processing, monitors exceptions, resolves discrepancies, and helps ensure schedules align with worked time. It maintains attendance documentation, identifies and escalates potential compliance exceptions, and provides authorized reporting. The Timekeeper also audits records, analyzes trends, supports audit readiness, advises employees and managers on timekeeping procedures, collaborates with Payroll and Human Resources, and contributes to workforce management system improvements and standard operating procedures. The role requires following organizational standards, including C-I-CARE, and demonstrating respect, collaboration, accountability, and service excellence. Stanford Health Care describes C-I-CARE as a framework for patient-centered interactions, built around knowing patients and families, guiding them, and coordinating care. The job is with Stanford Health Care Tri-Valley.

Requirements

High school diploma or GED.
Knowledge of payroll processes, workforce management systems, and timekeeping practices.
Working knowledge of applicable wage-and-hour requirements, overtime rules, meal and rest period requirements, and attendance practices.
Ability to maintain strict confidentiality of employee information.
Strong attention to detail and commitment to accuracy.
Ability to analyze data, identify discrepancies, and resolve timekeeping issues.
Strong organizational and time-management skills, including prioritizing competing responsibilities and meeting strict deadlines.
Strong customer service, interpersonal, written, and verbal communication skills.
Ability to collaborate effectively with employees, managers, Payroll, Human Resources, and organizational leadership.
Proficiency with Microsoft Office applications, payroll systems, human resources information systems, and workforce management software.
Ability to work independently and collaboratively in a demanding environment.

Responsibilities

Ensure employee timekeeping and attendance records are accurate, complete, and maintained according to organizational requirements.
Validate timecard accuracy, completeness, approvals, and payroll-related coding to support timely, compliant payroll processing.
Apply pay-code knowledge to support accurate time reporting and payroll outcomes.
Monitor timekeeping activity for exceptions, schedule variances, missed punches, overtime, premium pay, and other items requiring review.
Resolve timekeeping discrepancies in collaboration with employees, managers, Payroll, and Human Resources.
Identify discrepancies between scheduled and worked time.
Ensure authorized timecard corrections and adjustments follow established policies and procedures.
Help ensure timecards are completed, reviewed, and approved by required payroll deadlines.
Protect the confidentiality of employee payroll, schedule, and attendance information.
Maintain accurate attendance information, including leave usage, tardiness, absenteeism, and related workforce metrics.
Maintain attendance records in accordance with organizational, regulatory, and contractual requirements.
Identify potential meal-period, rest-period, overtime, and other compliance exceptions and escalate concerns through established channels.
Provide leaders with accurate attendance information and support consistent application of attendance policies.
Support attendance and leave administration through accurate documentation and coordination.
Provide attendance data and reports for authorized workforce management and operational needs.
Audit timekeeping information for accuracy, completeness, and compliance.
Analyze overtime, attendance, and payroll exception trends and communicate findings to appropriate leaders.
Deliver recurring and ad hoc workforce reports for authorized business, payroll, and operational decisions.
Support continuous improvement of timekeeping controls, process consistency, and operational efficiency.
Maintain electronic and paper records in accordance with organizational retention requirements.
Provide accurate records and information for internal and external audits as needed.
Serve as a resource for employees and managers on timekeeping procedures, deadlines, and system use.
Educate managers and staff on timecard completion and approval expectations.
Partner with Payroll, Human Resources, Scheduling, and departmental leadership to resolve issues and support timely payroll processing.
Communicate timekeeping requirements, payroll deadlines, and related expectations clearly and promptly.
Contribute to workforce management system implementation, testing, optimization, and process improvement.
Support consistent timekeeping and attendance practices through the development and maintenance of standard operating procedures.
Support organizational initiatives to improve workforce productivity, compliance, and the employee experience.
Perform responsibilities in accordance with C-I-CARE and demonstrate respect, collaboration, accountability, and service excellence.