TEST POSITION - DO NOT APPLY

Goodwill of Colorado•Colorado Springs, CO

17h•Onsite

About The Position

This position is on par with those in a large, for-profit company, providing energetic assistance and support to leadership by managing the day-to-day operations and important activities of leadership. It aims to strengthen the outward-facing brand of the organization through the management of the campus lobby, its personnel staffing, and by assisting leadership in elevating the brand through reputation and activities. The role also involves managing the assistant to leadership, whose activities such as calendaring and other functions support leadership, and assisting leadership in strengthening and reinforcing the organization's values and culture. The position requires maintaining a calm approach even when facing multi-tasking and last-minute changes.

Requirements

10+ years of Goodwill of Colorado working experience.
College degree required.
A minimum of five years’ experience supporting leadership level functions.
Minimum three years’ experience supervising staff.
Skilled in maintaining the utmost confidentiality within the organization and externally.
Ability to adjust quickly and handle multiple requests.
Excellent analytical skills and computer software use of Microsoft Outlook, Excel, Word, and PowerPoint required.
High level of diplomacy, flexibility, and excellent decision-making skills.
Valid Colorado driver’s license without a history of violations is also required.
Qualified candidates must be 21 years of age and have no major traffic violations for previous 3 years (for driving/insurance purposes).
Must have reliable transportation; must also be able to operate company vehicle.

Responsibilities

Functions as a liaison between leadership and members.
Responsible for coordination of development activities.
Coordinates and executes activities related to engagement.
Available to assist leadership when necessary and through the guidance of leadership.
Facilitates both board’s annual review of internal governance policies (conflict of interest and code of ethics).
Coordinates new member election process.
Coordinates and administers board self-assessment surveys for bylaw compliance.
Maintains bylaws and corporate governance guidelines and revise as needed.
Facilitates board participation in ongoing events, graduations, store openings, tours.
Maintains Board Resource Manual (includes SOPs, Budget, Plan, Roles & Responsibilities, Code of Ethics, 990, etc.).
Maintains board records (meeting minutes, rosters, etc.) for auditing, bylaw, and CARF compliance and follows up in advance to make sure tasks assigned at Board meetings are completed.
Assists with development of new member Board Orientation.
Sets board and committee meeting calendars and facilitates work plans and action calendars.
Attends all in-person and virtual board and committee meetings.
Coordinates and attends annual combined boards retreat and after-hours social events.
Supports leadership toward achievement of the organizational mission and goals.
Facilitates cross functional projects that further the organization’s strategy and provide development opportunities for the Leadership Team.
Assists the VP, Strategic Planning in creation and dissemination of the strategic and operating plans, as needed.
Researches other Goodwill’s to support leadership’s work on collaboration or to make it a broader research engagement.
Utilizes strong project / business management skills and judgment in the execution of projects managed.
Manages a variety of business situations with adaptability, composure, diplomacy, and discretion.
May assume and manage special projects, as assigned by leadership.
Gathers relevant data and information systematically, considering a broad range of resources.
Conducts research as necessary to support organizational goals.
Schedule, coordinate and attend annual staff planning day for leadership team.
Functions as liaison between leadership and employees.
Develops communications and presentations to support leadership updates and follow-up.
Manages and develops leadership department administrative staff and front desk personnel, to include goal setting, training and annual performance reviews.
Provides senior administrative support (e.g., advanced knowledge of MS Word, PowerPoint, Excel, Outlook).
Ensures smooth operation of the administration office.
Communicates in a professional manner to ensure mutual understanding of issues.
Works autonomously to apply new administrative methods/tools.
Solves administrative problems and issues.
Anticipates problems and takes proactive measures to resolve them.
Acts as leadership’s liaison to coordinate events and activities to reward outstanding efforts in specific departments/divisions.
Create and manage Executive office and board budgets.
Process credit card transactions, as needed.
Sign weekly payables checks and occasional payroll checks.
Maintain internal policy documents for Executive department and Foundation.
Process vendor payments through B1 Sap.
Maintain leadership vehicle via scheduling usage and regular maintenance.
Schedule, coordinate and attend Leadership Team meetings.
Work closely with leadership to plan and coordinate Leadership Team’s Annual Retreat to include scheduling, selecting venue, creating agenda, producing a PowerPoint presentation, and arranging off-site, after-hours activities.