Tenant Services & Construction Coordinator

Trademark Property Company • Fort Worth, TX

5d • Onsite

About The Position

The Tenant Services & Construction Coordinator serves as an essential administrative, financial, and operational anchor at our corporate headquarters in Fort Worth, Texas. This role is specifically designed for a highly organized professional with a background working with a general contractor or real estate developer who can seamlessly bridge the gap between development accounting and active portfolio construction. From processing contractor pay applications and managing corporate bank draw packages to coordinating tenant move-ins, plan review cycles, and lease deliverables across our properties, this coordinator ensures projects move from blueprint to grand opening with absolute precision and total compliance.

Requirements

• 3–5 years of dedicated experience in a similar construction administration, tenant coordination, or project coordinator role.
• A solid history working directly with a general contractor or commercial real estate developer.
• Bachelor’s degree preferred, or equivalent specialized experience in real estate development and construction.
• Strong familiarity with construction terminology, contract compliance structures, insurance tracking, lien waiver tracking, and office management from preconstruction through project completion.
• Advanced proficiency in Microsoft Excel and the standard MS Office Suite (Word, PowerPoint, Outlook), alongside Bluebeam.
• Exceptional verbal and written communication skills paired with a strict attention to detail and a high sense of urgency.
• A self-starter who adapts well to change, handles aggressive deadlines effortlessly, and can work independently to manage multiple priorities in a fast-paced corporate environment.

Nice To Haves

• Direct experience with high-traffic mixed-use or premier retail development is preferred.
• Experience with Procore, Sage, Salesforce (Ascendix), Adobe Creative Suite (InDesign, Illustrator, Photoshop), or Microsoft Project is a major plus.

Responsibilities

• Review, code, and process vendor invoices for Development Construction, CapEx, and Landlord related work across the portfolio, ensuring accuracy and compliance with contractual agreements and company policies.
• Assist in proofing and processing contractor pay applications, lien release logs, and vendor insurance certifications.
• Prepare comprehensive bank draw packages and compile construction/consultant contracts and technical exhibits.
• Liaise with development accounting to reconcile project budgets and expenditures related to contracts and vendors, supporting corporate financial reporting efforts with necessary project status updates.
• Maintain Ascendix tracking logs and prepare required invoices and reports for billing Tenant Coordination and Construction Management Fees.
• Organize preconstruction meetings, manage the corporate distribution of building plan packages to incoming retailers, and assist in the physical review and approval of tenant space plans and signage drawings.
• Review lease documents to track critical construction deliverables, update tenant tracking reports for occupancy and lease terms, and process tenant allowances and construction deposits.
• Draft, issue, and track official delivery and possession letters, tenant open/close alerts, and various structural compliance notifications.
• Work closely with on-site property management, project administrators, leasing, accounting, and marketing teams to maintain data accuracy, resolve portfolio development obstacles, and ensure seamless communication regarding invoice discrepancies or payment statuses.

Benefits

• Medical, Dental, & Vision coverage through United Healthcare.
• Employer-paid short-term/long-term disability and life & AD&D insurance.
• Up to 4 weeks of paid maternity leave.
• 2 weeks of paid paternity leave.
• 401k with a company match of 50% on the first 5% of your contributions.
• 15 days of PTO accrued from your first full pay period.
• 10 paid holidays per year, plus a paid birthday holiday and 2 paid volunteer days.
• Access to HealthJoy for telehealth and advocacy services.
• Access to Rocket Lawyer for legal services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree