Temporary TIE HR Administrative Associate (UTemps)

University of Texas at Austin • Austin, TX

1d • Onsite

About The Position

This temporary role supports the employee lifecycle from recruitment through onboarding, employee support, and offboarding. It serves as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners.

The primary location is West Pickle Research Campus, with possible backup support at Pickle Research Campus (MER building) or the Southwest Austin location on Montopolis. Reliable transportation is needed to travel to other locations as required. The assignment is anticipated to continue until February 12, 2027.

Requirements

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
• Must qualify as a U.S. Person as defined in 22 CFR § 120.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
• Two or more years of experience supporting recruitment, candidate management, interview coordination, staffing, or other human resources functions.
• Experience working in the semiconductor industry or supporting technical and research-focused organizations.
• Experience using Workday or a similar Human Resource Information System (HRIS).
• Experience using Visio, Smartsheet, or similar tools for process documentation, project tracking, and workflow management.
• Experience working in higher education, research institutions, government agencies, or other public-sector organizations.
• Knowledge of University of Texas policies, procedures, and administrative systems.
• Ability to travel to and work at multiple local locations as needed; access to reliable transportation is preferred.

Responsibilities

• Submit requests for and track HR activities, including hiring, separations, interviews, and recruitment.
• Assist with candidate communications, interview schedules, itineraries, and materials.
• Maintain hiring documentation and compliance records.
• Support new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment.
• Manage onboarding for students, affiliates, contractors, temporary workers, and guests.
• Coordinate separations.
• Respond to employee, manager, and candidate inquiries through shared HR intake channels, with guidance from TIE-HR team members.
• Prepare reports and update the organizational chart as needed.
• Help improve HR processes, support events, and provide administrative backup as needed.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED