Temporary HR Administrative Assistant

Educare of Omaha Inc.•Omaha, NE

3h•$0 - $22•Onsite

About The Position

Educare of Omaha, Inc. is hiring a temporary HR Administrative Assistant for a six-month assignment to provide departmental coverage during staff absences. The position supports the HR Specialist, Lead HR Generalist, and Talent Acquisition Specialist functions and reports to the HR Manager. It supports daily HR operations, including recruitment coordination, onboarding, employee records management, data entry, benefits and leave documentation, and departmental communications. The role helps maintain continuity of HR services and accurate, confidential employee and applicant records. Duties are assigned based on organizational priorities and a schedule of approximately 25–35 hours per week. The position is based at Educare of Omaha’s Early Learning Center at Gateway in Omaha, Nebraska, and serves all five schools. The schedule is coordinated with the HR Manager, Monday through Friday, with hours falling between 7:00 a.m. and 5:30 p.m. The role requires strong organization, attention to detail, discretion, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment. The assistant performs work under established HR policies, approved templates, and documented procedures, and escalates sensitive, unusual, or complex matters to designated HR leadership. Decisions such as hiring, compensation, employee relations investigations, discipline, benefits eligibility, leave determinations, and accommodations remain with authorized HR personnel and organizational leadership.

Requirements

High school diploma or equivalent.
At least one year of Human Resources administrative, office support, or related experience involving confidential records and data entry.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to pass a background check that meets compliance standards.
Strong organizational skills, attention to detail, discretion, adaptability, and ability to prioritize multiple tasks in a fast-paced environment.

Nice To Haves

Coursework or an associate degree or higher in human resources, business, or a related field.
Experience with ADP or another human resources information or applicant tracking system.

Responsibilities

Create and maintain departmental standard operating procedures.
Create, organize, scan, upload, and maintain personnel and credentialing files; identify missing or expired documents and follow up using approved procedures.
Enter approved information into ADP and departmental spreadsheets, check entries for accuracy, and report discrepancies to the appropriate HR team member.
Track document deadlines, training records, certifications, and background-check renewals; send approved reminders and update completion logs.
Prepare routine correspondence, employment verification responses, reports, and employee status documents for review; assist with payroll documentation as assigned.
Monitor assigned HR messages and requests, answer routine process questions using approved resources, and route questions requiring interpretation or decisions to designated HR staff.
Post or update approved job announcements and maintain accurate job-opening and applicant records in ADP.
Schedule interviews and send approved candidate communications, calendar invitations, directions, and reminders.
Coordinate reference checks and authorized background-check requests; track transcripts, credentials, and other required pre-employment documents.
Prepare approved offer letters and onboarding packets for review; follow up on outstanding forms and communicate onboarding progress.
Arrange new-hire orientation materials, meeting space, and schedules; assist employees with routine onboarding paperwork.
Serve as an initial point of contact for routine HR administrative inquiries, providing information based on approved policies, procedures, and resources.
Monitor assigned HR email communications and employee requests, acknowledge and follow up in a timely manner, and refer matters requiring specialized knowledge or leadership decisions.
Distribute approved employee benefits, enrollment, and leave documentation and track receipt and completion of required forms.
Maintain administrative tracking logs for employee benefits and leave documentation using information approved by designated HR personnel.
Gather benefits enrollment information, billing records, and supporting documentation for review and reconciliation.
Maintain medical, leave, and accommodation documentation separately from general personnel files, with access restricted to authorized personnel.
Refer questions about benefits eligibility, leave determinations, accommodations, employee relations, or policy interpretation to the HR Manager or other designated HR leadership.
Maintain a centralized task tracker of assigned responsibilities, completed activities, pending requests, upcoming deadlines, and follow-up items.
Prioritize daily assignments with the HR Manager to complete essential HR functions accurately and within established timelines.
Provide regular updates to the HR Manager about workload, progress, outstanding requests, and potential barriers.
Assist with coordinating employee training, professional development activities, employee engagement communications, and other HR-related events.
Prepare routine departmental correspondence, spreadsheets, reports, meeting materials, and other administrative documents.
Identify opportunities to improve administrative organization, workflow efficiency, and communication, and share recommendations with the HR Manager.
Perform other administrative duties consistent with the temporary nature and scope of the position, as assigned by the HR Manager or HR Director.
Maintain strict confidentiality of employee, applicant, medical, payroll, and organizational information in accordance with company policies and applicable laws.
Demonstrate professionalism, discretion, accuracy, and responsiveness when interacting with employees, applicants, leadership, and external partners.
Perform assigned duties using established HR policies, approved templates, and documented procedures, and promptly escalate sensitive, unusual, or complex matters.