Temporary Property Manager (Templeton)

People's Self-Help Housing•Templeton, CA

just now•Onsite

About The Position

People’s Self-Help Housing (PSHH) is seeking an experienced Temporary Property Manager to oversee a 30-unit low-income housing property in Templeton, CA. PSHH is the longest-serving nonprofit developer on California’s Central Coast, dedicated to building affordable homes with site-based services that empower individuals and strengthen communities. The organization serves low-income working families, farmworkers, seniors, and veterans, providing welcoming environments for those with disabilities and the formerly homeless. Beyond constructing and managing accessible neighborhoods in San Luis Obispo, Santa Barbara, and Ventura counties, PSHH offers diverse programs to promote health, education, and connections to community resources.

Requirements

General computer literacy
Proficiency in Microsoft Office, especially in Word and Excel
Strong verbal and written communication skills
Ability to work with people of all cultures and economic status
Ability to provide professional and courteous customer service
Works collaboratively in a team environment
Ability to prioritize, multitask and meet deadlines autonomously
Experience working in an office environment and using office equipment
Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.
Valid CA driver’s license, proof of auto insurance and access to a reliable vehicle.
Light lifting (up to 20 pounds), walking, bending and squatting for short periods of time.

Nice To Haves

Bilingual (English/Spanish) may be required and is always highly preferred
Experience in affordable housing property management highly desired

Responsibilities

Process tenant applications, including marketing, accepting, receiving, qualifying applicants (credit, criminal background, references, income verification), maintaining waiting lists, showing apartments, and reviewing lease contracts.
Annually re-certify tenants by the effective date.
Review and prepare for audits from regulatory agencies and investors, ensuring all internal and regulatory compliance requirements are followed.
Attend training classes and seminars to stay current with appropriate property required certification.
Maintain tenant and unit files in accordance with regulations.
Perform move-out inspections (in coordination with Maintenance Manager/Portfolio Manager), ensure settlement statements are completed accurately and timely, arrange for re-keying of door locks, process security deposit refunds, and ensure timely repairs for re-renting.
Maintain accurate information on vacancies and the make-ready process.
Process repairs quickly to ensure units can be re-rented as soon as possible.
Assist with periodic inspections.
Perform move-in inspections with tenants, re-review lease and house rules, and instruct on the use of appliances.
Ensure all turnover procedures are followed, consistent with PSHH standards and the property’s budgetary goals and limitations.
Ensure work orders are prioritized and completed according to policy.
Track preventive maintenance and process purchase requests and approval forms.
Check community areas, shared spaces, grounds, mailboxes, and parking areas for cleanliness and safety on a daily basis.
Maintain control of keys for apartments and common areas; assist tenants with lockouts.
Be prepared for emergencies with mapping of gas shutoff valves, water, escape routes, etc.
Ensure physical standards for each site are achieved in accordance with organizational expectations.
Assist tenants in organizing regular cultural and national celebrations.
Help to coordinate, through department collaboration, self-sufficiency tenant programs and activities.
Reinforce lease, addendums, and house rules with proper notices and meetings.
Help with budget overview and work on early stages of budget development.
Ensure variance reporting is completed monthly for each property.
Collect rents according to policy, post to database, make bank deposits, and ensure benchmarks are met.
Ensure leasing procedures are followed and occupancy levels are at standards.
Process accounts payable on a weekly basis.
Work within the approved operating budget.
Collect laundry money, roll, and deposit on a regular basis (if applicable).
Prepare various weekly and monthly reports as required.
Maintain a maintenance file for each unit to track warranty information and schedule preventative maintenance.
Property Managers may be required by management to live on site as a condition of employment.
Maintain the community room calendar (if applicable), review cleaning policy, security deposit, and other rules with tenants, and accept/refund deposits for appropriate use of community space.
Work with the Health and Community Services Department, the Portfolio Manager, and local agencies to coordinate self-sufficiency programs and recreational activities for tenants (if applicable); advise tenants on accessing public and private social services (if applicable).
Other duties as assigned.