Temporary Associate, Centralized Support Team
About The Position
The Temporary Associate, Centralized Support Team (CST) is part of a specialized group responsible for supporting the successful production of 103 Walk MS events that are not supported by outsourced production companies. The role provides centralized event logistics, procurement, and operational support to promote consistency, efficiency, and cost control across the national Walk MS campaign. Working with Event Leads, Endurance and Community Event staff, and Event Production teams, the associate manages back-end logistics, vendor coordination, and financial oversight from planning through post-event wrap-up. These are remote temporary positions expected to start on either December 7, 2026, or January 19, 2027, and end in late May 2027. The Society is seeking up to four temporary team members. Work is primarily remote, though teams may meet in person when possible and necessary.
Requirements
- 2–3+ years of Event Production experience, including 1–2 full seasons in an event lifecycle position.
- Experience planning and coordinating events, including logistics, budgeting, communication, and safety measures.
- Experience supporting team leads in organizing and guiding event teams through planning and execution.
- Ability to manage multiple tasks and shifting priorities while staying organized and focused on team goals.
- Ability to work closely with team members to support event delivery and operational activities.
- Ability to adapt to changing needs and challenges while maintaining a positive and productive approach.
- Clear and professional communication skills for collaboration and coordination with team members and partners.
- Ability to collect and review data to evaluate event success and suggest improvements.
- Strong attention to detail and follow-through.
- Ability to build positive working relationships with team members while working remotely.
Responsibilities
- Submit vendor and supply invoices for payment and track them in the budget tracker.
- Monitor and manage payment and tracking for assigned Walk MS Chapter budgets to ensure compliance with FY26 expectations.
- Produce and maintain the CST Event Manual template and link applicable materials, including OESM.
- Create route maps and site layout maps after receiving change submissions from Local Event Leads.
- Secure and confirm event vendors, including vendors for tents, tables, chairs, waste, sanitation, audiovisual services, DJs, staging, labor, and other rentals.
- Finalize vendor confirmations before event execution.
- Secure paid medics when required by permitting and hire venue security when needed and not included in existing contracts.
- Send background check emails to staff and follow up as needed.
- Secure staff and volunteer lodging accommodations and order staff and volunteer vehicle rentals.
- Order centralized event items, such as circles of support and stickers.
- Secure a coffee vendor when in-kind donations are unavailable; determine general food, beverage, and ice needs and place orders.
- Place orders for participant and staff shirts and new event signage.
- Send post-event surveys and staff expense emails.
- Assist with invoice processing, reporting, and feedback collection.
- Implement centrally produced tools and resources to create a consistent event experience across the organization.
- Perform additional tasks supporting centralized event production and contribute to special projects that may benefit other events or improve processes for the Regional Event Production Team or vendors.
Benefits
- Temporary employees scheduled to work 30 hours per week or more are eligible for medical benefits.
- Temporary employees scheduled to work 30 hours per week or more are eligible for flexible spending benefits.
- Temporary employees scheduled to work 30 hours per week or more are eligible for commuter benefits.
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Education Level
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