Technology Department Administrator

McNees Wallace & Nurick LLC•Remote - PA, PA

5d•Remote

About The Position

McNees Wallace & Nurick LLC is seeking a highly organized and proactive Technology Department Administrator to serve as the operational hub of our Information Technology team in a fully remote capacity. In this role, you will ensure the smooth coordination of departmental operations, support budgeting and financial tracking, and facilitate communication across internal stakeholders and external vendors. This is an excellent opportunity for a detail-oriented professional who thrives in a remote environment, is comfortable managing competing priorities, and is eager to contribute to strategic technology initiatives within a collaborative, professional services setting.

Requirements

High school diploma or GED required
Minimum of 5 years of experience in an administrative or coordination role, preferably supporting a technology or professional services team
Proven ability to work effectively in a remote environment, managing time, priorities, and communications independently
Exceptional organizational skills with the ability to handle multiple projects, deadlines, and competing priorities
Strong verbal and written communication skills with a professional, client-service-oriented approach
High attention to detail in document preparation, financial tracking, and data accuracy
Demonstrated ability to anticipate needs, take initiative, and solve problems independently
Strong collaboration and interpersonal skills, with the ability to work across distributed teams
Ability to handle sensitive and confidential information with discretion
Adaptability and flexibility in a fast-paced, evolving environment
Commitment to providing excellent internal and external customer service

Nice To Haves

associate’s or bachelor’s degree preferred

Responsibilities

Manage daily administrative operations for the IT department in a remote environment, including scheduling meetings, maintaining calendars, preparing agendas, and documenting meeting minutes
Serve as the primary liaison with technology vendors, handling relationships, contract management, renewals, and purchasing activities
Maintain and track all technology contracts, licenses, and subscriptions to ensure timely renewals and accurate documentation
Partner with the CIO to develop and manage the annual technology budget, including tracking expenses, processing invoices, and reconciling monthly financials
Prepare budget variance analyses, forecasting reports, and identify opportunities for cost savings and optimization
Support capital planning efforts by compiling cost estimates and assisting in the preparation of business cases for technology investments
Coordinate IT projects by monitoring progress, tracking milestones, and escalating risks or concerns as needed
Develop project status reports and dashboards to provide visibility to leadership
Create and maintain departmental documentation such as standard operating procedures, workflows, and onboarding materials
Assist with ensuring compliance with firm policies, data security standards, and regulatory requirements
Support internal and external audits and vendor risk reviews by coordinating documentation and intake processes
Maintain information governance standards, including proper document organization within NetDocuments (NetDocs)
Provide general administrative support to the E-discovery team