Technical Writer

University of Wisconsin Stout • La Crosse, WI

19d • Onsite

About The Position

Under the general supervision of the Chief Communications Officer, the Technical Writer is responsible for developing, revising and maintaining policy and procedure documentation. This role ensures all written materials are clear, accurate, compliant, and aligned with UWL and Universities of Wisconsin standards. The Technical Writer collaborates with subject matter experts (SMEs), leadership, and cross‑functional stakeholders to audit existing content, assess needs, and deliver high‑quality, user‑friendly documentation that supports operational efficiency and regulatory compliance. This is a one-year, project-based temporary position. This position is eligible for select Wisconsin State employee benefits. Normal working hours are 7:45 a.m.–4:30 p.m., Monday through Friday. Ability to sit for extended periods of time. The review of applications starts on October 1, 2026. Applications received on or before October 1st are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus. UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Requirements

• Associate degree in Technical Writing, English, Communications, Business, or related field, or year for year equivalent experience.
• Web editing or content management system experience
• Experience writing or editing policies, procedures, templates, technical documentation, demonstrating these skills:
• Strong command of grammar, writing clarity, and document design.
• Experience working with SMEs and translating complex content.
• Proficiency with Microsoft 365 (Word, SharePoint, Teams) or similar tools.
• Exceptional attention to detail and organizational skills.
• Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Nice To Haves

• Bachelor’s degree in Technical Writing, English, Communications, Business, or related field (or equivalent experience)
• Familiarity with governance frameworks, compliance standards, or organizational bylaws.
• Knowledge of plain‑language writing methodologies.

Responsibilities

• Organize and maintain documentation within the company’s document management system or intranet.
• Recommend and implement improvements to documentation processes, tools, and storage methods.
• Track and report on document updates, approvals, and upcoming review deadlines.
• Conduct comprehensive reviews of existing documents to verify accuracy, clarity, relevance, and compliance with laws, regulations, and internal governance standards.
• Identify gaps, inconsistencies, and outdated information; propose improvements and implement approved changes.
• Create, update, and standardize templates, policies, procedures and supporting documents.
• Ensure all documents meet internal style guides, brand standards and formatting requirements.
• Translate complex procedural or compliance information into clear, concise and accessible content.
• Establish version control and ensure consistent document naming conventions and organization.
• Partner closely with Chief Communications Officer on collaboration with SMEs, compliance teams, and department leaders to review and validate content.
• Document review cycles and approval workflows for maintenance of materials.
• Other duties as assigned by supervisor.

Benefits

• Paid vacation for 12-month positions.
• Excellent flexible health insurance with low co-pays and good coverage.
• Paid holidays and paid sick days.
• After 5 years of employment, you become vested in our retirement system which ensures income post-career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree