Technical Project Coordinator

Weston & Sampson Engineers Inc • Rhinebeck, NY

9d • $30 - $42 • Onsite

About The Position

Weston & Sampson is currently seeking a Technical Project Coordinator with a minimum of 5 years of experience to join our A&E Design Team in our Rhinebeck office. This is a part-time position to start. The role requires the ability to manage multiple projects and deadlines under pressure, and to work effectively with a diverse range of staff simultaneously. We are looking for a confident, self-motivated, and resourceful professional with a "can-do" attitude, good judgment, and a sense of humor.

Requirements

• Minimum of 5 years of experience.
• Strong written & verbal communication skills.
• Leadership mindset and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Thorough knowledge of standard contract terms.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Problem-solving and analytical skills.
• Valid Driver's License with reliable transportation.

Nice To Haves

• Previous administrative support experience preferred.
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Degree in Accounting or Business preferred.

Responsibilities

• Collaborate with project managers and executive staff in the preparation of letters, reports, and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Assist with the execution of contracts, including requesting insurances and bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables for project monitoring.
• Monitor and respond to emails and phone messages from internal staff and external clients.
• Maintain filing systems as needed.
• Perform general office operations and upkeep, including keeping the office neat and orderly, coordinating office functions, stocking office supplies, and communicating with building management for repairs.
• Review contracts for financial terms and conditions, ensure they are clearly and accurately represented on Project Opening documentation, and inform Project Managers of any discrepancies.
• Communicate with Project Managers regarding project financial tracking and billing.
• Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
• Ensure appropriate approvals are obtained in accordance with company policies.
• Support and assist Project Managers.
• Perform additional assignments as directed by the Administrative Manager and Supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary.

Benefits

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments.
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success.
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways.
• Flexible workplace: Work in a way that supports your life and not the other way around.
• Strong culture: Join a team that values collaboration, inclusion, and recognition.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree