Technical Documentation Coordinator

VoltaGrid • Houston, TX

1d • Onsite

About The Position

VoltaGrid is seeking a Technical Documentation Coordinator with experience in oil and gas or industrial operations to support the development, control, and maintenance of operational, safety, and quality documentation. This role is responsible for both creating documentation and managing the document control process. The position works with operations, HS&E, quality, and engineering teams to ensure procedures and work instructions are accurate, current, and aligned with field practices.

Requirements

• 5+ years of experience in technical writing, document control, or a similar role within oil and gas, energy, or industrial operations
• Experience developing SOPs, procedures, or work instructions
• Working knowledge of field operations (construction, maintenance, or production environments)
• Experience managing document control processes (versioning, approvals, distribution)
• Ability to gather information from multiple sources and organize it into clear, structured documentation
• Strong attention to detail and organizational skills

Nice To Haves

• Experience with microgrid systems or power generation
• Familiarity with ISO standards (e.g., ISO 9001, ISO 45001)
• Knowledge of API standards and recommended practices
• Experience with document management or HSE systems such as KPA Flex

Responsibilities

• Develop, write, and maintain Standard Operating Procedures (SOPs), Work Instructions and task-level guidance, Safety procedures and permit-related documentation, and Training materials and reference documents.
• Review and update existing documentation to correct inaccuracies and gaps, standardize format, structure, and terminology, and ensure alignment with current field practices.
• Work with operations, HS&E, quality, construction, and engineering teams to gather technical information and process details, validate procedures against actual work conditions, and resolve discrepancies between written procedures and field execution.
• Conduct field engagement, as needed, to observe work activities and workflows, capture task steps, variations, and critical controls, ensure documentation reflects real-world conditions, and conduct audits and verifications for locations, contractors and suppliers as required.
• Ensure documentation aligns with internal standards, customer requirements, and company expectations, ISO frameworks (e.g., ISO 9001, ISO 45001), and API standards and recommended practices.
• Manage document control processes, including version control and revision tracking, document review, approval, and publishing workflows, and archiving of obsolete or superseded documents.
• Maintain consistency across documentation by applying standard templates and formatting, using consistent terminology and naming conventions, and supporting development of a structured document system.
• Support audits, inspections, and due diligence by providing current and accurate documentation, assisting with document updates and gap closure, and responding to audit-related requests.
• Support continuous improvement by updating documentation based on field feedback, incorporating changes through Management of Change (MOC), and assisting with standardization across projects and locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed