Technical Document Control Specialist

Xpect Solutions Inc • Frederick, CO

3d • Onsite

About The Position

The Technical Document Control Specialist manages, organizes, maintains, and distributes controlled technical documentation across Xpect Solutions. Working with engineering, production, quality, and other departments, the specialist ensures that accurate, current, and approved documentation is available to appropriate personnel. The role also supports the development and maintenance of technical and administrative publications, including standard operating procedures, work instructions, product manuals, installation and maintenance guides, and material reports. The position helps establish consistent document control practices that support manufacturing efficiency, product quality, and customer requirements.

The position is primarily office-based computer work, with periodic visits to manufacturing and production areas. The work environment is primarily indoors and may require movement between office and manufacturing areas, along with adherence to applicable workplace safety requirements. Physical activities include sitting, walking, standing, reaching, lifting, and bending; the employee must be able to lift and carry up to 45 pounds as required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Requirements

• At least 4 years of experience in document control, records management, technical administration, or a related field.
• Experience maintaining controlled records and managing document revisions within an electronic filing or document management system.
• Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat, AutoCAD, and Corel Draw.
• Ability to learn and effectively use new software applications and document management tools.
• Authorization to work in the United States, with employment eligibility verification completed as required by law.
• Strong written and verbal communication skills, including excellent grammar, spelling, and proofreading abilities.
• Ability to write, edit, and organize technical information into clear, concise, easy-to-follow documentation.
• Strong attention to detail and commitment to document accuracy, consistency, and revision control.
• Excellent organizational, time-management, and recordkeeping skills.
• Ability to manage multiple assignments and competing priorities while meeting deadlines.
• Proficiency in data entry, document formatting, electronic filing, and information retrieval.
• Ability to read and interpret technical specifications, engineering drawings, electrical schematics, parts lists, and work instructions.
• Ability to communicate effectively with technical and nontechnical personnel across multiple departments.
• Strong problem-solving skills and a proactive approach to identifying documentation gaps and process improvements.
• Ability to adapt to changing priorities, learn new software applications, and implement improved work practices.
• Ability to work independently while contributing effectively to a collaborative team environment.
• Commitment to maintaining confidentiality, following established procedures, and handling controlled records responsibly.
• Ability to perform the listed physical activities, with or without reasonable accommodation, including lifting and carrying up to 45 pounds as required.

Nice To Haves

• Proven track record of technical writing, editing, or technical documentation experience.
• Experience in an electrical, mechanical, industrial, or manufacturing environment.
• Familiarity with electrical schematics, engineering drawings, bills of materials, parts lists, and technical specifications.
• Experience developing standard operating procedures, work instructions, installation manuals, or maintenance documentation.
• Familiarity with document revision control, change management, and controlled record retention.
• Experience supporting quality management systems or working with documented manufacturing processes.

Responsibilities

• Maintain an organized document control system so technical documents and records are identified, stored, tracked, and retrievable.
• Distribute the latest approved revisions of drawings, procedures, work instructions, manuals, and other controlled documents to designated personnel.
• Remove obsolete or superseded documents from active use and archive them appropriately.
• Maintain document revision histories, approval records, and change documentation in accordance with company procedures.
• Establish, implement, and maintain standardized document control and revision management processes.
• Review documents for completeness, accuracy, consistency, and compliance with internal procedures and customer requirements.
• Maintain electronic document databases and filing systems to support retrieval, traceability, and record retention.
• Identify missing, incomplete, inaccurate, or outdated information and coordinate corrections with appropriate personnel.
• Perform data entry, document formatting, scanning, filing, and other document-control administrative tasks.
• Follow established document control policies, procedures, and recordkeeping requirements.
• Collaborate with technicians, engineers, and production personnel to develop clear, accurate, user-friendly technical documentation.
• Write, edit, and update standard operating procedures, work instructions, technical manuals, installation guides, maintenance instructions, and related publications.
• Translate technical information into practical documentation for its intended audience.
• Review engineering drawings, schematics, flowcharts, sketches, parts lists, specifications, product samples, and other technical information to develop documentation.
• Research manufacturing processes, product technologies, equipment operation, and maintenance requirements to support documentation development.
• Interview engineering and production personnel to gather technical information and verify documented processes.
• Organize technical content for clarity, accuracy, consistency, terminology, and formatting.
• Review existing documentation and recommend revisions to improve accuracy, usability, organization, and effectiveness.
• Ensure technical documents reflect current manufacturing processes, product configurations, and approved engineering changes.
• Assist with developing and standardizing documentation templates, formatting guidelines, and technical writing practices.
• Work with engineering, production, quality, and other departments to identify documentation needs and maintain consistent information across departments.
• Support implementation of document control procedures that improve workflow, accountability, and access to current information.
• Identify opportunities to improve documentation processes, reduce errors, and increase operational efficiency.
• Coordinate document updates resulting from process changes, product revisions, corrective actions, or customer requirements.
• Perform other related duties as assigned by authorized management personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed